Budget Specialist

Position Title: Budget Analyst.
Department: Provost's Office 
Classification: Exempt.                             
FTE: 0.92.
Work Schedule: 37 hours per week, hours to be worked between Monday-Friday, 8:00 a.m. – 5:00 p.m.
Work Location: On Campus. 
Salary Range: $52,000 – 58,000.
 

Essential Job Duties:

• Budget management and analytics. 
  • Plan and carry out budget procedures for the division. 
  • Generate reports and analyses for the Provost, Finance, and Associate Deans of the College.
  • Work with offices, programs and departments in the planning, monitoring and management of budgets. 
  • Track endowment funds and revenues, provide reports for Advancement. 
  • Track and advise on uses of grant and gift funds; provide information to Business Office. 
     
• Assist Associate Deans, department chairs, and academic administrative assistants.
  • Respond to finance and budget-related inquiries and requests, explain policies and procedures. 
  • Prepare budget related materials.
  • Provide training for new chairs, Associate Deans, etc. 
     
• Administrative support for the Office of the Provost.
  • Assist in the development of multi-year forecast estimates for Academic department expenditures.
  • Maintain databases.
  • Provide back-up and assistance to department administrative staff to include: database administration, faculty recruitment and appointments, administrative and general office support, event planning, special projects, etc. 
  • Maintain and update websites. 
  • Prepare projections upon request for various accounts and/or projects.
  • Reconcile purchase cards for direct reports of Associate Deans and Provost.
  • Process reimbursement requests.
  • Manage online access to individual accounting units and endowed funds.
  • Special projects and other duties as assigned. 
     
• Manage faculty professional development funds and travel grants. 
  • Review and approve invoices and expense reports related to faculty development.
  • Allocate and monitor funding for professional development.
     
• Other Duties.
  • Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
  • Complete and meet deadlines for required training and performance management cycle.
  • Perform other duties as assigned.
     

Supervision Received and Exercised:

• Reports to the Provost and Vice President for Academic Affairs.
• This position supervises does not supervise anyone. 
   

Required Qualifications:

• Education: 
  • Associate’s degree or equivalent work experience 
• Experience: 
  • 3+ years of experience in accounting, finance or business.
     

Preferred Qualifications:

• Education: 
  • Bachelor’s degree in Accounting, Finance or Business
• Experience: 
  • 5+ years of experience in accounting or finance.
     

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College.  Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.
   

Disclaimer:

• This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes.  It is not intended to list all duties and responsibilities of the position.  This job description is subject to change at any time by St. Olaf College, with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.