Billing Manager

Job Title: Billing Manager

Job Description

We are seeking an experienced Billing Manager to oversee and manage the complete billing lifecycle. The ideal candidate will ensure compliance with firm standards and client-specific requirements while working closely with attorneys and administrative staff to resolve billing issues and improve cash flow.

Responsibilities

• Manage the full billing lifecycle, including new client setup, fee arrangements, invoice preparation, and periodic rate adjustments.
• Utilize the firm’s billing platform to process invoices, maintain accurate records, and generate internal reports.
• Ensure all billing complies with firm standards as well as client-specific requirements and contractual terms.
• Work closely with attorneys and administrative staff to resolve billing issues, clarify discrepancies, and respond to client questions.
• Assist with accounts receivable efforts by monitoring outstanding balances and supporting collection activities to improve cash flow.
• Maintain current billing rates, client agreements, discount structures, and related data within the billing system.
• Prepare and interpret billing analytics and financial reports to help leadership evaluate trends and performance.
• Contribute billing-related insights for budgeting, forecasting, and financial planning.
• Identify opportunities to streamline billing operations and implement process improvements.
• Perform additional tasks and special projects as assigned by leadership.

Essential Skills

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent professional experience.
• Minimum of five years of experience in legal billing, accounting, or financial management.
• Hands-on experience with legal management systems (LMS) or other law firm billing and practice management platforms.
• Prior leadership experience overseeing a billing team within a law firm or professional services environment.
• Strong understanding of legal billing rules, compliance standards, and industry-specific requirements.
• Exceptional organizational skills, professionalism, and a strong commitment to client service.
• Excellent written and verbal communication abilities, including the capacity to work effectively with internal teams and external clients.
• Advanced proficiency in Microsoft Office applications—especially Excel, including formulas, pivot tables, and data manipulation.
• Ability to work efficiently under pressure, meet deadlines, and maintain a positive, service-oriented approach.
• Capable of working independently, following established procedures, and completing assignments with minimal supervision.

Additional Skills & Qualifications

• Experience with ebilling and managing the billing process from start to finish.
• Law firm experience is highly preferred, open to any type of law.
• Experience as a billing manager, supervisor, or lead in previous roles.
• Ability to coach or discipline employees when necessary.
• Open to candidates looking to move up from a billing lead position.

Work Environment

This role offers a hybrid schedule, with 3 days onsite and 2 days remote after an 8-10 week training period. Initially, there will be no direct reports as accounting is currently outsourced, but the team is expected to expand to include 2-3 billing specialists under this manager as the department grows.

This is a Permanent position based out of Irvine, CA.

The pay range for this position is $90000.00 - $110000.00/yr.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Irvine,CA.

This position is anticipated to close on Apr 23, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.