Must be familiar with building specific apartment alteration agreements
Process the initial review of the plans; collect the appropriate documentation and liaison with the Account Executive and building architect to obtain approval.
Track apartment alterations for completion/timing/ DOB sign off/return of deposit
Building Amenities & Moves
Maintain and update all aspects of Building Link
Coordinate all amenity reservations/fees/documentation
Maintain storage bin/bike room listings and waiting lists
Maintain Gym memberships/annual waiver collection
Coordinate all resident moves with the Resident Manager
Resident Charge Backs & Other Resident Requests
Charge back appropriate charges, to tenants. Charge it in Yardi, send a letter, with a copy of the bills, save all documentation in the N Drive.
Respond to all inquiries concerning rent billing and provide general information to the tenant
Respond to Bank/Appraisal questionnaire for manager’s review
Annual Meetings
Attend annual meetings to take attendance and tabulate the election results.
Decide for the location and set up for all Annual and Special meetings
Compliance Tracking
Prepare and maintain compliance tracking deadlines for properties
Maintain the Board/Professional Property list in the attached format
Support for Account Executive
Provide support for property manager
Payables
When necessary, send invoices to Avid
Prepare on-line check requests in Avid for payments that do not have invoices – for example- reimbursements and AIAs
Meetings
Collaborate with account executive in the preparation and distribution of the monthly board meeting package and notice.
Abatements
Coordinate and send out annual mailings to shareholders regarding eligibility.
