AP Specialist

We are seeking an AP Specialist to process vendor bills and expense invoices accurately and timely using Sage Intacct. The ideal candidate will ensure all invoice coding, approvals, and supporting documentation are reviewed before entry and payment, maintaining an organized, audit-ready record.

Responsibilities

• Process vendor bills and expense invoices accurately and timely in Sage Intacct.
• Review invoice coding, approvals, and supporting documentation before entry and payment.
• Reconcile vendor statements and research discrepancies, short pays, credits, and outstanding items.
• Request and follow up on vendor credits as needed.
• Prepare weekly payment runs, including ACH, check, and other approved payment methods.
• Coordinate and process intercompany transactions and intercompany payments.
• Maintain AP records and supporting documentation in an organized and audit-ready manner.
• Assist with cash flow reporting and payment schedules for management review.
• Calculate sales commissions using Latitude and Excel, ensuring support is complete and accurate.
• Supervise sales tax filing activity managed through Avalara, including reviewing data, monitoring filing status, and resolving exceptions.
• Work with internal teams to ensure customer, vendor, and transaction data is accurate across Sage Intacct, Salesforce, Latitude, and Avalara.
• Support month-end close through AP reconciliations, accrual support, and intercompany balancing as assigned.
• Assist with audit requests, account analysis, and other accounting support related to payables, commissions, and tax activity.
• Communicate with vendors and internal departments regarding payment status, discrepancies, and required documentation.

• 2-4+ years of accounts payable or related accounting experience; experience with intercompany transactions is preferred.
• Experience with Sage Intacct, Salesforce, Excel, Latitude, and/or Avalara is preferred; strong Excel skills are important for reconciliations and commission support.
• Strong attention to detail and accuracy in a high-volume environment.
• Ability to manage deadlines, prioritize tasks, and follow through on open items.
• Strong written and verbal communication skills.
• Understanding of AP workflows, vendor maintenance, reconciliations, and payment processing.

• Familiarity with sales tax processes and commission calculations is preferred.
• Associate's or bachelor's degree in accounting, finance, or a related field is preferred but not required.

The work environment is business casual and family-oriented. The standard working hours are from 8:30 am to 5:00 pm, with the flexibility for a contractor to start from 9:00 am to 5:30 pm.

Job Type & Location

This is a Contract to Hire position based out of DORAL, FL.

The pay range for this position is $26.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in DORAL,FL.

This position is anticipated to close on Apr 22, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.