AP Clerk

Job Description:

Our client, a leading non-profit organization, is looking for an Accounts Payable Clerk to join their growing team. You will be responsible for accounting and analysis of the centralized purchasing and inventory systems. This role requires strong organizational and planning skills, and ability to multi-task in a fast-paced environment. The position supports the Senior Analyst and Accounting team and working in collaboration with the A&F team.

Primary Responsibilities

• Responsible for accounting and analyses of agencies centralized purchasing and inventory control systems.
• Oversite of agency cost flow analysis for the inventory control system.
• Partnering with the Purchasing Manager.
• Accurately enter and post all invoices into the accounting system.
• Process accounts payable checks and verify information in check register.
• File all accounts payable documentation.
• Process void checks and maintain back-up documentation.
• Research and resolve vendor and employee A/P issues.
• Follow up on all pre-payment backup documentation after payment has been made.
• Set-up new vendors including intake and processing.
• Other AP duties as needed.
• Vendor monthly statement reconciliation.
• Credit card statement reconciliation.
• Attend & participate in engagement team meetings as requested and communicate effectively with clients and staff in other areas.
• Maintain confidentiality of client, employee and agency information in accordance with federal and state laws and funder requirements.
• Ensure compliance with program/department, agency and/or funder requirements, as well as company policies & procedures.
• Other duties as assigned.

Knowledge and Skill Requirements

• Associates Degree in Accounting or equivalent work experience.
• Minimum 2 years of accounting experience with contract billing and journal entries.
• Strong organizational and planning skills.
• Ability to multi-task in a fast-paced environment.
• Sensitivity to low income individuals.
• Excellent verbal and written skills.
• Proficiency in computer applications such as Microsoft Office, including Excel, ADP Workforce now a plus as well as experience in other accounting software packages.

Physical Requirements

• Sit for long periods of time at a desk.
• Ability to read, verify and interpret system reports and Data.