The AP | AR Specialist is responsible for managing full-cycle accounts payable and accounts receivable functions, ensuring accurate financial processing, timely payments, and efficient collections. This role plays a critical part in maintaining financial integrity, supporting month-end close, and optimizing cash flow in a fast-paced, deadline-driven environment.
Key ResponsibilitiesAccounts Payable (AP):
- Process vendor invoices, payments, and expense reports with accuracy and timeliness
- Manage weekly/monthly payment runs while optimizing cash flow
- Maintain vendor records, including W-9s and compliance documentation
- Reconcile vendor accounts and resolve discrepancies or disputes
- Ensure proper coding and compliance with accounting standards and company policies
- Support month-end/year-end close, including accruals, reconciliations, and 1099 processing
- Build and maintain strong vendor relationships
Accounts Receivable (AR):
- Prepare, post, and reconcile customer payments and AR transactions
- Generate and distribute invoices according to company practices
- Monitor aging reports and manage collections on past-due accounts
- Research and resolve customer discrepancies and billing issues
- Maintain accurate customer account records and updates
- Assist in monthly billing cycles and revenue account reconciliations
- Collaborate with internal teams on account status and collections efforts
Knowledge, Skills & Abilities- Strong understanding of accounts payable, accounts receivable, and general accounting principles
- Experience with invoice processing, collections, reconciliations, and cash application
- Proficiency in ERP/accounting systems (Infor LN, Epicor, SAP, Esker, or similar)
- Advanced Microsoft Excel skills (data analysis, large datasets)
- High attention to detail with strong analytical and problem-solving abilities
- Excellent communication skills for vendor and customer interactions
- Ability to manage multiple priorities in a fast-paced environment
Qualifications- Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience)
- 2+ years of experience in AP, AR, or full-cycle accounting
- Experience with credit/collections, billing, and payment processing preferred
Additional Details- Exposure to both vendor management and customer account management
- Involvement in month-end close and financial reporting support
- Occasional extended hours during month-end close
