Administrative Coordinator 4

State of Louisiana

Natchitoches, LA

The Administrative Coordinator 4will serve as the first point of contact for departments and vendors before matters are escalated to the Director of Purchasing. This position plays an important role in the day-to-day operations of the Purchasing Office by managing departmental emails and calls, processing Small Purchase Orders, and conducting Banner training for both new and current employees.By ensuring requests are handled accurately, efficiently, and in compliance with university policies, this role directly supports Purchasing’s mission to safeguard NSU’s resources and secure quality goods and services at the best value for the University, our students, and the community.

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Displaying Expertise: The ability to demonstrate specialized knowledge, skills, and experience to apply subject-matter expertise in diverse and evolving contexts.
Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:

Primary responsibilities:

Monitor and respond to all incoming department emails, calls, questions, and walk-ins.
Monitor and maintain the Purchasing Calendar for all trainings, out-of-office, and meetings.
Review and process all Small Purchase Requests.
Scan all purchasing-related documents into RVI and file them in the appropriate area.
Prepare materials needed for Purchasing and Banner Finance Trainings.
Review and process Direct Pay Requests.
Other duties assigned by the Director of Purchasing

Position-Specific Details:
Appointment Type:Probational or Promotional

Location: Natchitoches, LA

Purchasing - Business Affairs

Schedule: Monday - Thursday 7:30 AM to 5:00 PM, Friday 8:00 AM to 12:00 PM (hours are flexible)

How To Apply:

No Civil Service testis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Antigone Speed, HR Specialist

speeda@nsula.edu

NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)

Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union, or email obannonj@nsula.edu.

In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State University for facilitiesis the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102, or emailandersonje@nsula.edu. For studentacademic services, contact the Director of Access and Disability Support, Crissey Smith (318-357-5460), located in Room 108-C Watson Memorial Library, or emailsmithcr@nsula.edu. For faculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall, or emailramirezv@nsula.edu.