Administrative Associate

Role: Administrative Associate

Schedule: Midtown NYC (4 days onsite, 1 day remote)

Employment type: Starts as a 6 month assignment (hired on by the firm and provided with benefits) with a strong path to permanent conversion

Standard hours: ~8:30–5:30 with occasional evening support during busier periods

Compensation:

The full-time equivalent salary range for this role is $70,000–$80,000 annually, prorated for the 6-month assignment, along with benefits during the assignment period.

We’re partnering with a leading global investment firm to hire an Administrative Associate for their Midtown NYC office.

This is a great opportunity to join a high-performing, collaborative team in a role that blends events, food services, and administrative support, with strong visibility across the office and exposure to senior stakeholders.

What you’ll be doing:

• Coordinate day-to-day catering and food services for meetings and events
• Manage vendor communication, dietary needs, and order logistics
• Set up and break down conference rooms, ensuring spaces are fully prepped before and after meetings
• Handle hands-on tasks including food setup, cleanup, and maintaining shared spaces (pantry, conference rooms, etc.)
• Support broader office operations, including reception coverage and ad hoc admin/facilities support

What they’re looking for:

• ~1–3 years of experience in hospitality, catering, events, or administrative support
• Exposure to a corporate environment (or interest in transitioning into one)
• Highly detail-oriented with a strong execution mindset — able to follow direction closely and deliver consistently
• Polished, professional, and comfortable interacting with senior stakeholders
• Team-oriented and adaptable, with a willingness to be hands-on