Administrative Assistant – Private Wealth Management

A leading global financial services institution is seeking a highly organized and professional Administrative Assistant to support top-level advisors within its Private Wealth Management division. This is a high-touch role operating in a fast-paced, confidential environment serving ultra-high-net-worth clients.

*Contract: 12+ months

*Fully Onsite, 5 Days/Week in Brickell, Miami

*Spanish Fluency Required

What you'll do:

• Manage complex calendars, senior-level meetings, and conference call logistics for top advisors
• Handle highly confidential client information and sensitive communications with full discretion
• Manage high-volume phone interactions with senior executives and HNW clients professionally
• Coordinate domestic and international travel arrangements, visa procurement, and expense reporting
• Prepare correspondence, reports, and materials; support client meetings, onboarding, and events
• Support general office administration, facilities management, and ad-hoc projects as needed

What we're looking for:

• 5+ years executive admin experience
• Fluent in English and Spanish
• Financial services background preferred
• Expert in MS Office suite
• SAP Concur or similar expense tools
• Exceptional discretion and judgment
• Strong written and verbal communication
• Proactive, detail-oriented, self-starter

Please submit your resume in Word format for immediate consideration!

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