Administrative Assistant

Administrative Assistant (Construction industry)

Job Description

We are seeking a dedicated Administrative Assistant with a strong attention to detail and excellent organizational skills. The ideal candidate will have experience in office administration, preferably within the construction industry, and will be adept at managing multiple tasks while meeting deadlines.

Responsibilities

• Enter data from facility management into QuickBooks.
• Generate, customize, oversee, and monitor invoices using QuickBooks.
• Assist in the documentation and tracking of invoice submittal statuses using various online platforms.
• Maintain multiple hard copy files and ensure proper statuses are being used.
• Perform filing tasks throughout the day.
• Follow up on multiple tasks to ensure timely completion.
• Arrange electronic files systematically.
• Address and respond promptly to inquiries from various clients.
• Communicate effectively in a team environment.
• Take notes during meetings and training sessions for future reference.

Essential Skills

• At least 1 year of office experience, preferably with a construction company.
• Proficiency in Microsoft Office Suite: Word, Excel, Outlook.
• Strong data entry skills.
• Excellent customer service abilities.
• Computer savvy with a general understanding of office technology.

Additional Skills & Qualifications

• Experience in an administrative role, preferably in the construction industry, or recent completion of high school, college, or vocational school.
• Experience with QuickBooks is a plus, though not required.

Work Environment

The work environment is office-based, requiring regular interaction with team members and clients. The role involves the use of computers, and proficiency with Microsoft Office is essential. Dress code is business casual. The position requires the ability to multitask effectively and maintain focus throughout the day

This is a Contract to Hire position based out of New Hyde Park, NY.

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in New Hyde Park,NY.

This position is anticipated to close on Apr 6, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.