Job Title: Administrative Assistant
Duration : 5 plus months
Work Location: Irvine, CA (Hybrid)
Working Hours: PST (9:00 AM – 5:00 PM)
Pay Rate: $20- 22/hr on W2
Job Summary
This is what you'll do:
Key Responsibilities
Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management
- Maintain electronic systems for various licenses
- Perform data entry and scan documents
- Assist in resolving administrative issues with internal business partners and/or external licensing agencies
- Prepare and modify documents including correspondence, reports, and emails
- Complete and submit administrative forms associated with license applications, such as check requests and vendor-related forms
- Complete simple new licensing and renewal applications
Required Qualifications
Bachelor’s Degree
- Proficiency in Google Workplace, Email, and Internet tools
- Strong communication skills (verbal and written)
- Strong organizational, analytical, and problem-solving skills
- Ability to manage multiple tasks and meet deadlines under pressure
- Strong attention to detail
- Ability to handle sensitive information with a high degree of integrity and confidentiality
Preferred Qualifications
Experience directly related to licensing
- Experience working for a direct sales vehicle manufacturer or within a highly regulated industry
Technical Skills
Must Have
- Proficient with Google Workspace ( Gmail, Sheets, Docs, etc.)
Nice to Have
- Experience directly related to licensing, preferably working for a direct sales vehicle manufacturer or within a highly regulated industry
- Proficient with Confluence
- Proficient with Smartsheet
