Description:
The Administrative Assistant is responsible for providing administrative services to the company as well as supporting Management Team Members. Primary responsibilities are assigned by Management while being capable of performing all office functions including but not limited to the duties and responsibilities listed below.
Duties and Responsibilities
. Maintains confidentiality in all aspects of customer, vendor, and staff information
. Answers phones, takes messages, and direct all incoming calls to appropriate party promptly and efficiently
. Communicates and handles incoming and outgoing electronic communications on behalf of management and the Company
. Opens, sorts, and distributes incoming correspondence, including faxes, mail, and emails
. Compile, copy, scan, sort and file records of office activities, business transactions, production activities, purchase orders and other activities
. Processes customer orders, release requests from receipts to entry into the Enterprise Resource Planning (ERP) system
. Manages the shipping schedule, generates shipping documents to facilitate its review and arranges shipments using the correct methods
. Completes and mails bills, invoices, checks or any other documentation as needed
. Greets visitors and determines purpose of visit. Provides access as appropriate
. Operates office machines, such as photocopiers, scanners, faxes, voice mail systems and computers
. Maintains and updates filing, mailing, and database systems, either manually or using a computer
. Monitors office supplies inventory and order supplies as needed
. Prepares responses to correspondence containing routine inquiries as required
. Communicates with customers and other individuals to answer questions, disseminate, or explain information, and communicate other feedback
. Any other duties as assigned by supervisor
Skills:
Administrative support
Additional Skills & Qualifications:
. Knowledge of standard office administrative practices and procedures, organizational and
planning skills
. Excellent organizational skills and attention to detail
. Excellent verbal and written communication skills
. Ability to interact with staff at all levels in a fast-paced environment
. Ability to problem solve quickly and prioritize daily tasks according to their importance
*would be preferable to have manufacturing industry experience, but not necessary
About Aston Carter:
Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.
At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.