ADMINISTRATIVE ASSISTANT 6

Office of the Secretary

Division: Office of the Deputy Secretary

Location: Baton Rouge, LA

Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.

Learn more about Louisiana Works

The Administrative Assistant 6 position serves as the first point of contact for visitors to the Executive Office and provides advanced administrative support to the Deputy Secretary, and other Executive staff as needed, within Louisiana Works. The incumbent performs duties with minimal supervision and exercises a high degree of independent judgment and discretion while managing front office operations, coordinating administrative functions for the Deputy Secretary and executive leadership, handling confidential matters, and facilitating communication between executive leadership and agency divisions. The position serves as a central administrative resource for the Executive Office and ensures the efficient daily operation of the office.

TheOffice of the Secretary (OOS) is responsible for setting the overall vision, mission and long-term goals of the department. OS provides leadership and management of all departmental programs, communicates departmental direction, ensures the quality of services provided, and fosters better relations with all stakeholders, thereby increasing awareness and use of departmental services.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction:The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Following Policies and Procedures:The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Job Details:

• Provides advanced administrative support to the Deputy Secretary, and occasionally other Executive staff within the Executive Office.
• Serves as Time Administrator within the Civil Service CATS system by inputting biweekly payroll and maintaining attendance and leave records for assigned employees.
• Coordinates meetings and provides administrative support for the Deputy Secretary and occasionally other executive leadership by preparing correspondence, reports, and briefing materials.
• Supports Executive Office events and agency initiatives aligned with Louisiana Works priorities. Assists in distributing internal communications to staff including HR announcements, staff notifications, and operational updates.
• Provides the Deputy Secretary and other executive leadership with administrative support for special projects and assignments.
• Maintains administrative operations by monitoring office inventory and ordering supplies as needed. Submits Office of Technology Services (OTS) tickets, work orders, coordinates security, and technical requests as needed.
• Maintains organized records and filing systems, and performs other administrative duties as assigned to support efficient office operations.
• Coordinates the Deputy Secretary’s schedule, travel arrangements, travel documentation, and expense reports.
• Other related duties as assigned.

Position Specific Details:

Location: Baton Rouge, LA

Appointment Type: Probational / Job Appointment / Promotional / Detail to Special Duty

How to Apply:

No Civil Service test scoreis required to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

All applicants selected for employment must submit to drug screening and a background check.

For further information about this vacancy, contact:

Heather Courville

heather.courville@la.gov

Louisiana Works is an equal employment opportunity employer and SAME agency, which serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities • TDD# 800-259-5154.