Job Title: Administrative Assistant / Recruiter
Location: Coral Gables, FL (On-Site)
Position Overview:
We are seeking a friendly, organized, and proactive Administrator to join our team at our Coral Gables office. This role is ideal for someone who enjoys being the first point of contact for visitors while also supporting day-to-day administrative operations and recruiting efforts.
Key Responsibilities:
- Greet and welcome visitors, clients, and candidates in a professional and courteous manner
- Answer and direct phone calls, emails, and general inquiries
- Maintain a clean, organized, and presentable front desk and office environment
- Provide general administrative support such as scheduling, data entry, filing, and office coordination
- Assist with interview coordination, including scheduling candidates and preparing materials
- Complete interviews either in person or via Zoom
- Support onboarding processes for new hires (documentation, orientation setup, etc.)
- Coordinate office supplies and assist with basic office management tasks
Qualifications:
- Previous experience in a receptionist, administrative, or customer-facing role preferred
- Strong communication and interpersonal skills
- Highly organized with attention to detail and the ability to multitask
- Comfortable using office software (e.g., Microsoft Office, Google Workspace)
- Familiarity with job board and using an ATS
- Positive attitude and professional demeanor
What We Offer:
- Collaborative and supportive team environment
- Opportunity to gain experience in HR and operations
- Professional growth and development opportunities
If you’re a people-oriented professional who thrives in a dynamic office environment, we’d love to hear from you!
Apply today to join our team in Coral Gables!
