Accounts Payable Specialist
Our client is a well-established commercial construction firm near the South Amboy, NJ area seeking an experienced Accounts Payable Specialist to join their team. This is a firm that has built a strong reputation and portfolio throughout the tri-state area. They are looking for an accounting professional who thrives in a fast-paced construction environment where they can hit the ground running with little supervision.
Accounts Payable Specialist Responsibilities:
- Oversee full-cycle AP functions utilizing Procore and Sage software
- Audit and authorize subcontractor invoices submitted through Procore
- Execute weekly check runs, ensuring timely and accurate payment distribution
- Perform weekly account reconciliations to maintain up-to-date financial records
- Maintain accurate records of all payments issued to subcontractors
- Verify payment totals and purchase orders against internal accounting records
- Serve as primary point of contact for vendor communication via phone and email
- Collaborate daily with subcontractors and suppliers to support project operations
- Guide subcontractors through the invoice submission process as needed
- Initiate and manage monthly subcontract billing periods
- Coordinate lien waiver collection and tracking prior to payment release
- Monitor and maintain subcontractor certificates of insurance for compliance
- Apply knowledge of subcontractor trade coding across contracts and invoices
Accounts Payable Specialist Requirements:
- Construction AP experience required
- Proficiency in Procore and Sage
- Strong communication skills, both phone and email
- Ability to work independently and manage competing priorities in a fast-paced environment
Salary: $75,000 - $85,000
