The Accounts Payable Specialist is responsible for supporting day-to-day AP operations, ensuring accurate and timely processing of invoices, and maintaining strong internal controls. This role includes assisting with three-way matching, supporting month-end close activities including accruals, and handling general accounting tasks as needed. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment, with experience in ERP systems, preferably SAP.
Key Responsibilities
Accounts Payable Operations
- Process high-volume invoices across three companies accurately and in a timely manner
- Perform and support three-way matching (purchase order, receipt, and invoice)
- Review and verify invoices for proper coding, approvals, and compliance with company policies
- Maintain proper documentation, vendor records and ensure accuracy of account information and compliance with W-9 and 1099 requirements
- Respond to vendor inquiries and resolve discrepancies
Payments & Reconciliation
- Prepare and process payment runs (ACH, wire, check)
- Monitor AP aging and ensure timely payment of obligations
- Assist with resolving invoice discrepancies and payment issues
- Monitor and review employee expense reports for accuracy, completeness, and policy compliance
Month-End Close & Accounting Support
- Assist with month-end close, including preparing accruals
- Support audit requests
- Ensure proper documentation and adherence to internal controls
- Assist with financial reporting and other accounting-related tasks as needed
Additional Responsibilities
- Collaborate with purchasing, receiving, and finance teams
- Identify process improvement opportunities within AP workflows
- Support special projects and perform other duties as assigned
Experience/Qualifications
- 2+ years of accounts payable or related accounting experience
- Understanding of AP processes, including invoice processing and matching
- Strong attention to detail and organizational skills
- Experience with ERP systems, SAP strongly preferred
- Experience with three-way match environments
- Basic understanding of accounting principles (accruals, reconciliations)
- Intermediate Excel skills
ODU is an Equal Opportunity Employer that prohibits discrimination or harassment of any type. All qualified applicants are considered for employment without regard to race, color, national origin, age, sex, sexual orientation, gender, gender identity or expression, disability status, protected veteran status, or any other characteristic protected by law. Applicants who require an accommodation to participate in the job application or hiring process should contact humanresources@odu-usa.com
