Accounts Payable Specialist (HYBRID)

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist will manage the end-to-end invoice-to-pay process, ensuring accurate and timely processing of vendor invoices and payments. This role focuses on reviewing and coding invoices, executing payment runs, resolving payment issues, and supporting month-end close activities while maintaining compliance with audit requirements. The position requires strong attention to detail, effective communication with internal stakeholders and vendors, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Review and process high-priority invoices with accuracy and timeliness.
• Handle invoice coding exceptions and ensure proper general ledger coding.
• Process vendor payments, including checks, ACH, and wire transfers.
• Review and reconcile disbursement batches and payment runs to ensure completeness and accuracy.
• Apply a strong understanding of full-cycle accounts payable workflows, including three-way match, approvals, and payment terms.
• Monitor payment runs and deadlines to ensure vendors are paid on time.
• Resolve payment issues or escalations in a professional and timely manner.
• Collaborate with internal partners and vendors to obtain and verify banking information and resolve inquiries.
• Support month-end close activities related to accounts payable and disbursements.
• Maintain compliance with internal controls, policies, and audit requirements throughout the invoice-to-pay process.
• Provide customer-focused support when handling vendor inquiries and internal requests.
• Identify and escalate process issues or inefficiencies and contribute to continuous improvement efforts.

Essential Skills

• At least 2 years of accounts payable or disbursements experience with a solid understanding of invoice-to-pay processes.
• Hands-on experience with accounts payable, disbursements, vendor invoices, and payment processing.
• Understanding of full-cycle accounts payable workflows, including three-way match, approval flows, and payment terms.
• Knowledge of compliance and audit requirements related to accounts payable and disbursements.
• Strong attention to detail and accuracy in processing financial transactions.
• Customer service mindset for handling vendor inquiries and internal stakeholder requests.
• Strong communication skills for effective interaction with internal teams and external vendors.
• Ability to manage multiple priorities and deadlines in a dynamic environment.
• Proven ability to meet tight deadlines while maintaining quality and compliance.
• Problem-solving skills to research and resolve payment issues and discrepancies.
• Ability to work independently with accountability for assigned tasks.
• Effective time management and organizational skills.

Additional Skills & Qualifications

• Coachable and open to learning new processes, systems, and tools.
• Dependable, with consistent follow-through, responsiveness, and punctuality.
• Ability to adapt to changes in processes, systems, and organizational structures, including merger and acquisition environments.
• Willingness to ask questions, seek clarification, and continuously improve knowledge.
• Positive approach to team collaboration and willingness to support colleagues.
• Professional demeanor when interacting with vendors and internal partners.

Work Environment

The work environment emphasizes accuracy, professionalism, and collaboration. The Accounts Payable Specialist will work in a setting that requires strong communication with internal teams and vendors, consistent responsiveness, and reliable follow-through. The role involves managing multiple priorities and tight deadlines, requiring effective time management and organization. The environment supports learning and development, with an expectation of coachability, openness to new processes and systems, and adaptability to change, including evolving procedures and systems. Professional conduct and a positive, team-oriented attitude are essential, as is the ability to work independently while contributing to a collaborative, supportive finance team.

This is a Contract to Hire position based out of Irving, TX.

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Irving,TX.

This position is anticipated to close on Apr 24, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.