Accounts Payable & Receivable Clerk

Join a mission-driven nonprofit organization where financial accuracy supports meaningful community impact. Enjoy a collaborative environment, diverse responsibilities, and the opportunity to contribute to programs that make a difference every day.

Primary Services is actively recruiting for an Accounts Payable & Receivable Clerk on behalf of a large and respected nonprofit organization. This position plays a key role in supporting financial operations, grant compliance, payroll administration, and day-to-day accounting. The Accounts Payable & Receivable Clerk will work closely with finance leadership and program stakeholders to ensure financial transactions are processed accurately and in accordance with organizational policies and funding requirements.

Responsibilities

• Process vendor invoices, employee reimbursement requests, and check requests.
• Verify supporting documentation and required approvals before payment processing.
• Prepare and distribute checks, ACH payments, and electronic payments.
• Maintain vendor records, W-9 documentation, and payment files.
• Monitor outstanding payables and assist with year-end 1099 preparation.
• Record grant reimbursements, donations, program revenue, and other receipts.
• Assist with invoicing, contract billing, and collection of outstanding receivables.
• Prepare and reconcile bank deposits and financial transactions.
• Maintain financial documentation supporting federal, state, local, and private grants.
• Track expenditures by funding source and budget category.
• Assist with grant reimbursement requests, drawdowns, and compliance reporting.
• Support payroll processing, timesheet verification, and payroll record maintenance.
• Maintain payroll allocation schedules for grant-funded positions.
• Enter accounting transactions into the accounting system and maintain financial records.
• Assist with monthly financial close activities and account reconciliations.
• Prepare documentation for audits, monitoring visits, and financial reviews.
• Support financial reporting and budget-to-actual analysis.
• Respond to financial inquiries from staff, vendors, and funding partners.
• Participate in finance meetings, training sessions, and special projects.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant work experience considered.
• Minimum of 2 years of accounting, bookkeeping, payroll, or finance experience.
• Experience working in a nonprofit environment preferred.
• Experience supporting grant-funded programs or government contracts is highly desirable.
• Knowledge of nonprofit accounting principles and practices.
• Understanding of grant compliance and reimbursement-based funding models preferred.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience using QuickBooks.
• Experience processing accounts payable and accounts receivable transactions.
• Experience supporting payroll administration and payroll reconciliations.
• Ability to maintain accurate financial records and supporting documentation.
• Strong analytical skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Ability to maintain confidentiality while handling sensitive financial information.