Accounts Payable Clerk

Civil Clothing Inc. is looking for a detail-oriented Accounts Payable Clerk to join our growing team in Torrance, CA. This role supports the day-to-day financial operations of a fast-paced apparel and e-commerce business, helping ensure accurate records, timely payments, and reliable financial data across the organization.

Working closely with the accounting team, the Accounts Payable Clerk will assist with accounts payable data entry, reconciliations, reporting, and other accounting support functions that help keep the business running smoothly. This position is ideal for someone who appreciates the role strong financial operations play in a growing business and takes pride in delivering accurate, dependable work behind the scenes.

Success in this role comes from strong attention to detail, organization, accountability, and a willingness to jump in and support the team wherever needed. The Accounts Payable Clerk plays an important role in maintaining accurate financial records, supporting vendor relationships, and helping ensure the reliable operation of the business.

What You’ll Do

Accounts Payable & Transaction Processing

• Process accounts payable transactions, ensuring invoices are entered accurately and in a timely manner
• Perform invoice-to-packing list reconciliation and validate supporting documentation prior to processing
• Support three-way matching between purchase orders, receiving documentation, and vendor invoices
• Monitor accounts payable activity to ensure approved invoices are processed and paid according to established terms
• Maintain accurate financial records and transaction data across NetSuite, accounting systems, and internal tracking tools

Account Reconciliation & Reporting

• Perform account reconciliations to ensure accuracy across reports, postings, balances, and financial records
• Reconcile vendor statements and investigate discrepancies to ensure accounts remain accurate and current
• Review financial data for accuracy, identifying errors and ensuring corrective action is taken
• Generate and maintain standard accounting reports to support financial visibility and decision-making

Vendor & Cross-Functional Support

• Communicate professionally with vendors, customers, and internal departments regarding invoices, payments, account balances, and transaction inquiries
• Partner with Accounting, Operations, and Wholesale teams to resolve discrepancies and maintain accurate financial records
• Support month-end close activities, reporting requirements, audits, and other recurring accounting processes as assigned

Process Accuracy & Continuous Improvement

• Maintain organized financial documentation and supporting records in accordance with company procedures
• Ensure data accuracy, consistency, and completeness across accounting systems, reports, and financial records
• Identify opportunities to improve accuracy, efficiency, and workflow effectiveness within accounts payable and accounting processes
• Support special projects and additional accounting initiatives as business needs evolve.

What You Bring

Knowledge, Skills & Abilities

• Strong attention to detail with a high level of accuracy in data entry, reconciliations, and financial recordkeeping
• Solid analytical, mathematical, and problem-solving skills with the ability to identify and resolve discrepancies
• Proficiency in accounting and bookkeeping systems such as QuickBooks and Oracle NetSuite, Microsoft Excel, and Microsoft Office applications
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills, with the ability to interact professionally with vendors, customers, and internal teams
• High level of integrity, discretion, and trustworthiness when handling confidential financial information
• Ability to work independently while maintaining strong collaboration with the accounting team and cross-functional partners
• Adaptability and a willingness to learn, improve processes, and support evolving business needs
• Ability to maintain accuracy, focus, and professionalism while working under tight deadlines and changing priorities.

Education & Experience

• High school diploma or equivalent required; additional coursework or education in Accounting, Finance, or Business is a plus
• 1–2 years of relevant experience in an accounting, bookkeeping, accounts payable, or accounts receivable role
• Relevant experience includes processing accounts payable transactions, performing reconciliations, maintaining accurate financial records, resolving discrepancies, supporting month-end activities, and collaborating with vendors and cross-functional teams to ensure accurate and timely financial operations.

Physical & Mental Demands

• This role is primarily office-based with regular use of computers, accounting software, spreadsheets, and other standard office equipment
• Ability to sit or stand for extended periods while performing data entry, account reconciliations, invoice processing, and other accounting functions
• Ability to occasionally lift, carry, or move files, office supplies, boxes of records, or other materials weighing up to 25 lbs, with or without reasonable accommodation
• Visual requirements include close vision, color differentiation, and the ability to adjust focus when reviewing financial records, spreadsheets, reports, and electronic data, with or without reasonable accommodation
• Ability to perform repetitive tasks requiring sustained attention to detail and a high degree of accuracy
• Ability to manage multiple priorities, deadlines, and competing requests in a fast-paced environment
• Capacity to maintain focus, confidentiality, sound judgment, and accuracy while handling financial information and time-sensitive transactions
• Ability to communicate professionally and effectively with vendors, customers, and internal stakeholders
• Ability to maintain composure and productivity during peak workload periods, month-end close activities, and deadline-driven projects
• This role may occasionally require flexibility in work hours to support business needs, month-end activities, audits, or special projects.

Why You’ll Love Working at Civil

At Civil Clothing we foster a collaborative, fast-moving environment where ownership is valued, ideas are welcomed, and execution matters. You’ll work alongside passionate, experienced teams who care deeply about craftsmanship, accountability, and bringing product to market the right way.

This role offers the opportunity to make a real impact, your decisions directly influence our product quality, timelines, and growth. If you thrive in a hands-on, solutions-driven environment and want your work to be seen, felt, and worn, you’ll feel right at home here.

What We Offer

• Compensation: $22 – $23 hourly, depending on experience and qualifications
• Comprehensive benefits package, including:
• Medical, dental, and vision insurance
• Life insurance
• Pet Insurance
• Employee Assistance Program (EAP)
• 401(k) with company match
• Paid time off (PTO)
• Employee merchandise discounts
• Opportunity to grow with a respected and evolving apparel brand

Equal Opportunity Employer

Civil Clothing Inc. is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable law.