Accounts Payable Coordinator

Who We Are:

Committed to excellence in public and financial services and upholding the highest standards of ethics and integrity.

Chesterfield County Accounting Department provides services for Chesterfield County government departments and Chesterfield County Public Schools. We help them fulfill their missions by using efficient, innovative, and flexible means to deliver the highest quality products and services possible.

We work together as professionals dedicated to the growth, development, and success of each other and the County. We would love to have you join our team!

What You Do and How You Do It:

As the Accounts Payable Coordinator in the Accounting Department, you will serve as a senior-level professional with supervisory responsibilities and hands-on technical expertise in supporting and enhancing Accounts Payable operations. You will oversee daily Accounts Payable functions, payment processing, compliance activities, supplier management, and program administration while ensuring accurate, timely, and compliant financial operations.

This position supports County departments, schools, and suppliers by resolving payment issues, interpreting policies and procedures, maintaining strong internal controls, and promoting efficiency and continuous improvement across all Accounts Payable functions. You will:

• Oversee daily Accounts Payable operations, including invoice processing, payment selection, disbursements, and electronic invoice workflow processing.
• Review and process payments, including checks, EFTs, credit cards, voids, reissues, stop payments, and payment exceptions.
• Supervise, train, mentor, and provide work direction to three full-time Accounts Payable Specialists to ensure timely, accurate, and compliant processing.
• Administer and oversee the County’s purchasing card (P-Card) and travel card (T-Card) programs while ensuring compliance with policies and procedures.
• Oversee travel and employee reimbursement processes for Chesterfield County and Chesterfield County Public Schools.
• Perform and review reconciliations, including e-payables, banking transactions, and payment discrepancies, and resolve issues promptly.
• Coordinate annual 1099 reporting, including TIN verification and IRS compliance requirements.
• Oversee unclaimed property reporting in coordination with the Treasurer’s Office and ensure compliance with reporting requirements.
• Oversee supplier maintenance, including onboarding, W-9 verification, updates, and ensuring the integrity and accuracy of supplier records.
• Develop, maintain, interpret, and provide guidance on Accounts Payable policies and procedures.
• Ensure compliance with Generally Accepted Accounting Principles (GAAP), County financial policies, IRS regulations, and internal controls.
• Analyze processes and implement improvements to enhance efficiency, strengthen internal controls, and improve service delivery.
• Research, analyze, and resolve complex Accounts Payable issues involving departments, schools, suppliers, and staff.
• Provide customer service support and policy guidance to departments, schools, suppliers, and leadership.
• Perform other work as required.

Here’s What You Need:

Bachelor’s degree in accounting, finance, business, or a related field, along with a strong working knowledge of Generally Accepted Accounting Principles (GAAP). A minimum of three years of experience in an accounting environment, including Accounts Payable experience using enterprise resource planning (ERP) systems such as Workday, SAP, or Oracle, is required. Supervisory or lead experience is preferred, or an equivalent combination of education, training, and experience may be considered.

Ability to work successfully in a fast-paced, deadline-driven environment while demonstrating strong interpersonal, oral, and written communication skills. Proven ability to collaborate effectively across all levels of a complex organization, deliver excellent customer service, manage competing priorities, and apply sound judgment in decision-making.

Requires strong computer proficiency, including Microsoft Office, ERP systems, financial payment systems, and strong analytical, problem-solving, and decision-making skills.

Experience in public-sector or governmental accounting, as well as experience with Workday ERP and Microsoft SharePoint, is preferred. Pre-employment drug testing, FBI criminal background check, and education/degree verification required.

Real Talk:

A successful candidate will be a motivated self-starter who combines strong leadership with hands-on technical expertise. You will balance day-to-day Accounts Payable responsibilities with staff supervision and mentoring while ensuring accuracy, compliance, and efficiency across all operations.

Success in this role requires strong analytical thinking, sound decision-making, and the ability to interpret and apply policies consistently. You will thrive in a fast-paced environment, manage multiple priorities effectively, and maintain strong working relationships with departments, schools, suppliers, leadership, and external partners.

This position plays a critical role in supporting the County’s financial integrity, maintaining audit readiness, and improving operational efficiency across all Accounts Payable functions.

If you are looking for a challenging and rewarding opportunity to support Chesterfield County’s Accounts Payable operations while continuing to grow your leadership skills, this is the position for you. We are committed to achieving our mission while promoting work-life balance through paid time off and flexible work schedules. We offer a competitive compensation and benefits package, including participation in the Virginia Retirement System defined benefit plan.