Accounts Payable Clerk (Entry Level)

Accounts Payable Clerk

Job Description

The Accounts Payable Specialist will lead a focused project to convert approximately 1,000 utility providers to direct debit. This role involves extensive outreach to vendors, careful management of billing and online account details, and precise handling of bank and ACH information to support accurate and efficient payments.

Responsibilities

• Contact each utility provider to initiate and manage the transition of their payment method to direct debit.
• Verify that each provider has the correct billing information and primary contact details on file.
• Update and maintain online access credentials for each provider, including user IDs and passwords, in a secure and organized manner.
• Provide each utility provider with all required bank account details to enable direct debit payments.
• Obtain and record the ACH number or equivalent reference from each provider to support Treasury processes.
• Ensure all ACH numbers and related details are accurately documented so the Treasury team can add them to their exception list as needed.
• Perform accurate data entry and maintain up-to-date records of all provider communications, status updates, and completed conversions.
• Follow up with providers as necessary to resolve issues, clarify information, and confirm successful setup of direct debit.
• Work methodically through the list of approximately 1,000 providers, tracking progress and ensuring no accounts are missed.
• Collaborate with internal teams, such as Treasury and Accounts Payable, to share information, address discrepancies, and support a smooth transition.
• Maintain strict confidentiality and security of all financial and access credentials throughout the project.

Essential Skills

• Strong attention to detail to accurately manage billing information, online credentials, and ACH details for a large number of providers.
• Clear and professional communication skills for frequent interactions with external utility providers and internal stakeholders.
• Proficiency in data entry with a focus on accuracy and consistency.
• Patience and thoroughness when working through a high volume of repetitive tasks.
• Ability to follow structured processes and instructions while maintaining quality and timeliness.

Additional Skills & Qualifications

• Experience working in accounts payable, billing, or a similar finance-related role is beneficial.
• Familiarity with direct debit and ACH processes is an advantage.
• Comfort working with online portals and managing multiple sets of user IDs and passwords.
• Strong organizational skills to track the status of a large number of vendor accounts.
• Ability to collaborate effectively with Treasury and other internal finance teams.

Work Environment

This role is fully onsite, working five days per week from 8:00 a.m. to 4:00 p.m. with a 30-minute lunch break.

This position is moving extremely fast as this is an urgent need for the client.

This is a Contract position based out of Secaucus, NJ.

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Secaucus,NJ.

This position is anticipated to close on May 18, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.