Accounts Payable Clerk

The Accounts Payable Clerk II ensures the efficient and accurate management of vendor payments while maintaining strong financial controls and compliance standards. This role supports core financial operations through high-volume invoice processing, reconciliations, and payment execution with minimal oversight, while contributing to process improvements and cross-functional collaboration.

Responsibilities

• Process vendor invoices accurately and in a timely manner using the company’s accounting or ERP system.
• Perform three-way match verification, ensuring purchase orders, receiving documentation, and invoices align before payment.
• Review, validate, and process a high volume of invoices in accordance with company policies and internal controls.
• Monitor and capture early payment discount opportunities when available.
• Facilitate vendor payments, including ACH, wire transfers, and check processing, in a secure and efficient manner.
• Verify vendor banking and payment information to prevent fraud and ensure compliance with internal controls.
• Record, verify documentation for, and distribute petty cash in line with established company procedures.
• Reconcile employee expense reports and ensure they comply with company policies.
• Maintain complete and accurate vendor files, including W-9s, ACH authorizations, and tax identification documents.
• Reconcile vendor statements regularly and proactively resolve discrepancies and aging balances.
• Communicate professionally with vendors to address inquiries, resolve issues, and maintain positive working relationships.
• Answer and direct incoming telephone calls in a professional manner, representing the company positively.
• Maintain and reconcile accounts payable ledgers to ensure the accuracy and integrity of financial records.
• Support month-end and year-end close processes, including accruals and reporting assistance.
• Assist in the preparation and support of annual 1099 reporting.
• Maintain organized digital and physical records in accordance with company document retention policies.
• Assist internal and external auditors by providing documentation, transaction details, and other required support.
• Ensure compliance with segregation of duties, general accounting principles, and all internal accounting controls.
• Protect the confidentiality of company and financial information at all times.
• Follow all company policies, procedures, and internal guidelines consistently.
• Identify and recommend opportunities for process improvements to enhance efficiency, accuracy, and workflow.
• Support cross-functional departments with accounts payable–related inquiries and tasks as needed.
• Participate in ongoing training and operational improvement initiatives.
• Perform other related duties as assigned.

• High school diploma, GED, or equivalent.
• Associate degree in Accounting or Business required; bachelor’s degree preferred.
• Three (3) or more years of accounts payable or general accounting experience.
• Proficiency with accounting software or ERP systems.
• Proficiency with Microsoft Office, including strong skills in Excel.
• Ability to review, match, validate, and process invoices accurately and efficiently.
• Ability to reconcile accounts payable ledgers and maintain accurate payment records.
• Ability to maintain confidentiality of financial and company information.
• Ability to operate computers, telephones, and standard office equipment.
• Ability to sign and adhere to the company’s employee manual and confidentiality agreement.
• Excellent written and verbal communication skills with strong attention to detail and accuracy.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks.
• Working knowledge of basic accounting principles and internal controls.
• Professional demeanor with the ability to work effectively with external partners, internal staff, and colleagues at all levels.
• Willingness and ability to participate in ongoing training and continuous process improvement initiatives.

• Bachelor’s degree in Accounting, Finance, or Business is preferred.
• Experience handling high-volume invoice processing in a structured accounts payable environment.
• Experience supporting month-end and year-end close processes and accruals.
• Experience assisting with annual 1099 reporting and audit support.
• Comfort working in an environment related to the manufacture of weapons or firearms.
• Successful completion of background check, physical job assessment, and drug screening, as required by company policy.
• Interest in contributing ideas for process improvement and efficiency gains.
• Ability to build and maintain positive vendor and cross-functional relationships.

The role is based in an office environment within a growing organization that offers the opportunity to transition to full-time employment and grow in both responsibilities and compensation over time. The office is a standard, professional space with a slightly less corporate feel, complemented by a collaborative, team-oriented, and family-focused culture. The company fosters a close-knit atmosphere with activities such as casual cookouts in the summer, group outings to baseball or hockey games, and participation in recreational leagues, reflecting a friendly and engaged team dynamic. The position is non-exempt and works alongside approximately 50 exempt employees and additional non-exempt staff. Work is performed using computers, telephones, standard office equipment, and modern accounting or ERP systems, with regular use of Microsoft Office, especially Excel. The facility operates in the manufacturing sector for weapons and firearms, so it is important that the selected candidate is comfortable working in this type of industry. Dress expectations align with a typical office setting, and the environment emphasizes professionalism, collaboration, and long-term employee satisfaction.

Job Type & Location

This is a Contract to Hire position based out of Eldridge, IA.

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Eldridge,IA.

This position is anticipated to close on Apr 16, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.