Accounts Payable - Audit Specialist II (Open Until Filled)

Clallam County Auditor’s Office is seeking a detail-oriented and analytical professional to serve as an Accounts Payable – Audit Specialist II. This position conducts final audits of claims submitted by County departments and participating jurisdictions to ensure accuracy, proper documentation, and compliance with County policy, applicable laws, and contractual requirements prior to payment authorization. Responsibilities include verifying budget coding, reviewing contract compliance, and ensuring proper tax reporting. Working under the direction of the Senior Accountant, this role exercises independent judgment to identify discrepancies, approve claims, or return them for correction. The position collaborates closely with departments to resolve issues, communicates policy and procedural updates, and serves as a key resource to support consistent and compliant accounts payable processes across the organization.

• Perform all or portions of the duties of the Accounts Payable – Audit Specialist I classification and are expected to possess the knowledge and ability to perform those functions in addition to the duties described below.
• Perform a wide variety of related accounting tasks, including maintaining ledgers, reviewing initial entries, providing information for the budgeting process, preparing year-end accruals, and interacting with customers and vendors to resolve questions, concerns and discrepancies.
• Enter adjustments and corrections determined by Payroll, Benefits & Retirement Coordinator (HR)
• Balancing benefits and deductions in EDEN reports to Payroll, Benefits & Retirement Coordinator (HR) and Public Works | Road’s spreadsheets
• Process Payroll
• Send payroll reports to departments and taxing districts
• Receive vouchers and supporting documentation from a variety of departments within the organization
• Verify that data submitted by departments have been correctly entered into the financial data system
• Consult with other department’s finance/accounting staff to correct errors and resolve problems. Interact with customers and vendors to resolve questions, concerns and discrepancies.
• Report non-compliance issues to Elected Official or Department Head
• Maintain files of original vouchers in compliance with retention schedules
• Assist the State Auditor’s office in annual audit
• Prepare and submit registers of all requested warrants for accounts payable to the Board of County Commissioners for final approval. Maintain lists as permanent records of the County
• Prepare and distribute all accounts payable warrants
• Prepare accounts payable warrants for Jr. Taxing Districts as backup to the Accounts Payable – Audit Specialist I. Prepare and distribute monthly Jr. Taxing District expenditure and budget reports
• Unclaimed property tracking and reporting
• Unclaimed property submission to State
• Void and reissue warrants
• Audit the petty cash within the County and maintain records of authorized custodians for those accounts
• Assist departments with establishing new vendors and track all vendors in the financial software system
• Prepare and submit monthly use tax reports and payments to WA. Department of Revenue on behalf of the County
• Attend conferences, seminars, webinars and other financial training and meetings as required
• Audit all invoices, expense claims, travel reimbursements, and other payment documents for accuracy, compliance with all County policies, applicable laws, contractual obligations, grant requirements, and generally accepted accounting principles
• Meet weekly deadlines and set A/P timelines and deadlines for County departments
• Audit, process, and coordinate all aspects of County credit card payment program. Reconcile monthly credit card statements. Ensure County credit card account is current and paid timely
• Prepare inter/intra-departmental accounts payable journal entries
• Public records requests for the finance division within the Auditor’s office
• Advise and train County accounting staff regarding accounts payable best practices, and compliance with all County policies, applicable laws and contractual obligations
• Cross train on Accountant duties at the manager’s discretion
• Other duties and tasks as assigned by the Sr. Accountant in support of accounting and finance functions within the Auditors office

• Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field.
• In lieu of the Bachelor’s degree, an additional four (4) years of directly related accounting or financial experience may substitute.
• Coursework in governmental accounting, auditing, or public sector finance is highly desirable.
• Professional certifications, such as Certified Accounts Payable Practitioner, Certified Payroll Professional (CPP), or similar financial credentials, are desirable

• Apply a strong foundation in accounting principles and financial practices, preferably within a governmental or public sector environment, to review, analyze, and process financial transactions.
• Utilize computerized accounting systems, financial software, and other business technology tools to review transactions, maintain accurate financial records, and support accounts payable auditing functions.
• Build and maintain effective working relationships with County departments, external agencies, vendors, and other stakeholders while providing guidance and resolving questions related to accounts payable procedures and requirements.
• Analyze detailed financial data, identify discrepancies, draw logical conclusions, and communicate findings or recommendations effectively, both verbally and in writing.
• Adapt to changing priorities and workloads while maintaining accuracy and attention to detail in a complex, multi-departmental environment requiring persistence, organization, and sound judgment.

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