Accounts Payable - Audit Specialist I (Open Until Filled)

Clallam County Auditor’s Office is seeking a detail-oriented professional to serve as an Accounts Payable – Audit Specialist I. This entry-level position performs audit reviews of claims submitted by County departments and participating jurisdictions, ensuring accuracy, proper documentation, and compliance with County policies, applicable laws, and contractual requirements prior to payment processing. Responsibilities include verifying budget coding, reviewing contract compliance, and supporting tax reporting functions. Working under the direction of the Senior Accountant, this role follows established procedures to approve claims for payment or return them for correction when requirements are not met. The position also supports communication of policy updates and procedural requirements to departments and serves as a resource for accounts payable processes. This role is essential in maintaining the integrity and consistency of the County’s financial operations through accurate and compliant claims processing.

• Receive vouchers and supporting documentation from a variety of departments within the organization
• Verify that data submitted by departments have been correctly entered into the financial data system
• Consult with other department’s finance/accounting staff to correct errors and resolve problems. Interact with customers and vendors to resolve questions, concerns and discrepancies
• Report non-compliance issues to Elected Official or Department Head
• Maintain files of original vouchers in compliance with retention schedules
• Assist the State Auditor’s office in annual audit
• Prepare and submit registers of all requested warrants for accounts payable to the Board of County Commissioners for final approval. Maintain lists as permanent records of the County
• Prepare and distribute all accounts payable warrants
• Prepare accounts payable warrants for Jr. Taxing Districts. Prepare and distribute monthly Jr. Taxing District expenditure and budget reports, and is the point of contact for Taxing District Relations
• Audit the petty cash within the County and maintain records of authorized custodians for those accounts
• Assist departments with establishing new vendors and track all vendors in the financial software system
• Prepare and submit monthly use tax reports and payments to WA. Department of Revenue on behalf of the County
• Attend conferences, seminars, webinars and other financial training and meetings as required
• Audit all invoices, expense claims, travel reimbursements, and other payment documents for accuracy, compliance with all County policies, applicable laws, contractual obligations, grant requirements, and generally accepted accounting principles
• Meet weekly deadlines and set A/P timelines and deadlines for County departments
• Audit, process, and coordinate all aspects of County credit card payment program. Reconcile monthly credit card statements. Ensure County credit card account is current and paid timely
• Prepare inter/intra-departmental accounts payable journal entries
• Public records requests for the finance division within the Auditor’s office
• Advise and train County accounting staff regarding accounts payable best practices, and compliance with all County policies, applicable laws and contractual obligations
• Cross train on Accounts Payable – Audit Specialist II and/or Accountant duties at the manager’s discretion
• Other duties and tasks as assigned by the Sr. Accountant in support of accounting and finance functions within the Auditors office

• Associate’s degree in Accounting, Finance, Business Administration, or a closely related field.
• Coursework in governmental accounting, auditing, or public sector finance is highly desirable.
• In lieu of the Associate’s degree, an additional two (2) years of directly related accounting or financial experience may substitute.

• Apply basic accounting principles and financial practices to review and process financial transactions.
• Utilize computerized accounting systems, spreadsheets, and financial software to maintain financial records and review claims for payments.
• Build and maintain effective working relationships with County departments, external agencies, vendors, and other stakeholders while providing guidance and resolving questions related to accounts payable procedures and requirements.
• Analyze financial documents and supporting records to identify discrepancies and ensure accuracy.
• Organize financial records and manage multiple transactions while maintaining accuracy and attention to detail.

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