Position Overview:
We are seeking a detail-oriented and dependable Accounting & Operations Coordinator to support our accounting, billing, and project documentation processes in a fast-paced construction environment. This role is 100% on site and is ideal for someone with prior exposure to construction or project-based work who is interested in building a career in accounting, job costing, or operations.
This position will work closely with accounting, payroll, and project management teams to ensure financial documentation is accurate, organized, and audit-ready. While this role may assist with administrative needs, its primary focus is supporting accounting functions and operational workflows tied to active projects.
Key Responsibilities (include but are not limited to):
Accounting Support
- Collect, track, and reconcile American Express receipts and statements
- Assist with Accounts Payable (AP) documentation, coding, and entry support
- Assist with Accounts Receivable (AR) tracking, invoice support, and documentation
- Maintain organized digital and physical filing systems for invoices, work orders, and financial records
- Support job costing and project-based financial tracking efforts
- Assist with preparation and review of certified payroll reports and supporting documentation
- Partner with accounting and billing teams to ensure timely and accurate processing
Project & Documentation Support
- Maintain accurate and up-to-date project files, including contracts, work orders, and change orders
- Ensure all documentation is complete and audit-ready for internal and external requirements
- Support billing and contract documentation needs as projects progress
- Assist with data entry and system updates within accounting and project management systems
Operations Support
- Track vehicle tags, renewals, and compliance-related documentation
- Support department leaders with administrative needs tied to projects and accounting workflows
- Assist in improving and maintaining standardized processes across accounting and operations
What We’re Looking For:
- Prior experience in construction, accounting support, or project-based environments preferred
- Strong attention to detail and organizational skills
- Interest in developing accounting, billing, or job costing knowledge
- Ability to manage multiple priorities in a deadline-driven environment
- Strong communication skills and ability to work cross-functionally
- Proficiency in Microsoft Office (especially Excel, Outlook, and SharePoint)
- Dependable attendance and strong work ethic
Abilities:
- Possess all auditory, speaking, and communication capabilities
- Physical requirements include sitting, standing, walking, bending, twisting, climbing, pushing, pulling, and lifting up to 25 lbs., as well as seeing and reading
- All FSS employees are required to comply with our Substance Abuse Prevention Policy as a condition of employment. FSS may condition offers of employment upon taking and passing a post-offer/pre-employment drug screen.
