Accounting Assistant
Department: Finance and Accounting
Job Status: Full Time
FLSA Status: Non-Exempt
Reports To: AR Manager
Grade/Level:
Amount of Travel Required: None
Job Type: Regular
Positions Supervised: None
Work Schedule: 8:00-5:00
POSITION SUMMARY
Responsibilities include managing daily cash application and customer inquiries. Responsible for collection of past due accounts receivable. Responsible for providing status reports to Senior Management.
Essential Functions Statement(s)
Manage and maintain a $40M monthly accounts receivable portfolio, ensuring timely collections and accurate account reconciliation.
Responsible for monitoring outstanding customer balances to ensure timely follow-up and resolution.
Prepare regular collection reports and provide status updates to management.
Contact customers via phone and email regarding overdue payments and ensure consistent communication.
Negotiate payment plans and secure commitments for outstanding balances.
Maintain accurate and up-to-date collection records and account notes.
Expected to actively work towards reducing Days Sales Outstanding (DSO).
Coordinate effectively with sales, customer service and finance teams to resolve billing or payment discrepancies.
Responsible for sending account statements to customers in a timely manner.
Proficiency in Microsoft Excel is a must, including the ability to use formulas, Pivot Tables, VLOOKUP/XLOOKUP.
Experience working with SAP is preferred.
POSITION QUALIFICATIONS
Competency Statement(s)
Accuracy - Ability to perform work accurately and thoroughly.
Communication, Oral - Ability to communicate effectively with others using the spoken word.
Communication, Written - Ability to communicate in writing clearly and concisely.
Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
Decision Making - Ability to make critical decisions while following company procedures.
Detail Oriented - Ability to pay attention to the minute details of a project or task.
Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
Organized - Possessing the trait of being organized or following a systematic method of performing a task.
Problem Solving - Ability to find a solution or enhancements to improve efficiencies or to deal proactively with work-related problems.
Reliability - The trait of being dependable and trustworthy.
Tactful - Ability to show consideration for and maintain good relations with others.
SKILLS & ABILITIES
Education:
Bachelor’s degree in accounting or equivalent experience
Experience:
3 plus years of experience in Collections / Larger Volume (75MM+) Accounts Receivables within a manufacturing industry
Computer Skills:
SAP, Excel, Word, Calculation skills
As a leader in the electronics industry, TDK Americas Sales & Marketing offers everything from electronic components, materials and power supplies to factory automation systems, anechoic chambers, test systems and more. TDK is committed to technical excellence, steady growth and personal development. We value quality, customer service, positive attitudes, continuous improvement, and initiative! We provide competitive salaries and an excellent benefits package that includes medical, dental, life and disability insurance. We also offer a 401K plan with company match, a pension plan, paid time off, and more. TDK Americas Sales & Marketing is an Equal Opportunity Employer.
The actual salary offered will be based on a number of factors including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.