Accounting Administrative Assistant

Accounting Administrative Assistant

Reports to: CFO

Department: Accounting

Job Description:

The Accounting Administrative Assistant (Admin) works under the direction of the CFO. The Administrative Assistant manages all department procedures and tasks as assigned. The “Admin” will coordinate administrative activities, retrieve, organize and disseminate information, plan and schedule meetings, oversee data bases, work on special projects, tasks assigned by the CFO.

Duties:

• General clerical duties to include but not limited to bookkeeping, copying, faxing, mailing, filing
• Assist with project-based work, such as account reconciliations
• All aspects of accounting department coordination
• Manages incoming and outgoing mail distribution
• Set up and breakdown of conference room areas related to department meetings
• Oversees Accounting department records and retrieval of records
• Modifies documents i.e. reports, memos, letters, using word processing, spreadsheet, database and other presentation software such as Microsoft Office or other program.
• Training with other administrative assistants as backup for General Administrative Assistant

Qualifications: Requirements listed below are representative of the knowledge, skill, and/or ability necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associates Degree or better or equivalent experience
• Computer literacy with Microsoft programs including excel, word, and PowerPoint
• Good problem solving skills
• Ability to communicate effectively, written and verbal
• Ability to follow instructions
• Knowledge of basic accounting concepts
• Able to work independently as well as within a team
• Meet deadlines