Waste Tracking Coordinator

Veolia has acquired Clean Earth. As Clean Earth completes its integration into Veolia, recruiting and hiring for this role is being managed in partnership with the Clean Earth talent acquisition team.

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

At this facility, we collect, sort, process and ship materials that would otherwise wind up in the waste stream.  This requires meticulous record keeping for this highly regulated industry.  You’ll be joining an awesome team of friendly and dedicated professionals. In this role, you’ll provide detailed administrative support to ensure accurate records of materials moving through the facility, from inbound truck deliveries to outbound shipments:

Primary Responsibilities (Essential Functions):

• Review manifests and bills of lading from inbound deliveries and verify accuracy.
• Enter data into computerized tracking database.  Identify all incoming waste streams at treatment plant.
• Prepare documentation for regulatory compliance
• Generate shipping paperwork and labels for operations team
• Integrate information with manifests, bills of lading, process forms, check-in sheets, and customer profiles.
• Enter all system required waste tracking information into database
• Record customer information to ensure compliance with program objectives.
• Maintain computer files, logbooks and other files and records.
• Prepare manifest and land disposal restriction forms and maintain associated filing systems.
• Create and edit reports, including incoming and outgoing daily, weekly, and monthly inventory reports.
• Provide clerical support including reception duties, phone coverage, word processing, office supply inventory, computer user support and mail distribution.
• Promptly report any incidents, injuries or safety concerns to management. 
• Adhere to and abide by Clean Earth safety and security policies and procedures (e.g.Cardinal Rules, Job Safety Analyses (JSAs), etc.) 
• Perform other reasonably related duties as assigned by management.
• Responsibilities may vary based on site level and/or location.  

Work Environment: 

• Must be able to regularly access and use general office equipment including phones, computers, copiers, etc. 

• Must be able to work in a busy, often distracting work environment that is generally climate controlled. 

• Must be able to lift up to 20 pounds unassisted on an occasional basis. 

• Must be able to sit for long periods of time. 

• Must be able to stand or walk for long periods of time. 

• Ability and willingness to wear company-issued personal protection equipment (PPE) as needed, including, but not limited to, safety glasses, hard hat, steel-toed boots, gloves, Tyvek coveralls, and respirator.   

• Ability to work overtime hours as needed based on business needs.  

• Education: (BA or BS degree required or preferred)
  • High school diploma or GED
  • Associate’s degree preferred

• Experience: (Required minimum of years of relevant experience.)
  • 1+ years of data entry experience
  • Experience in environmental sciences preferred
  • Experience processing receiving documents and tracking inventory preferred
  • HM126 certification preferred
• Skills: (The skills listed are the abilities and knowledge required to perform the job effectively.)
  • Working knowledge of 29CFR, 40CFR and other applicable regulations
  • Proficiency using Microsoft Office software (Excel, Word, Outlook, Teams, SharePoint)
  • Highly detail-oriented with the ability to accurately enter data into computer system
  • Ability to use computer software to manipulate data for reports and generate and respond to written communications
  • Service- and team-oriented
  • Problem-solving skills
  • Ability to communicate effectively in English, both verbally and in writing

Benefits: Comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, tuition reimbursement, paid volunteering and more. In addition, commencing no later than January 1, 2027, benefits package will include participation in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement. We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law