Company Description
Aero Prime Solutions specializes in consultancy services for the commercial aviation industry, supporting airlines and leasing companies globally. With a client-focused approach, the company offers expertise in procurement, operations, maintenance, engineering, and recruitment. B
Position Title
Virtual Assistant / Sales Support Specialist – HubSpot Expert
Flexible Hours
Night Shift Availability Preferred
Base Pay + Commission
Additional commission opportunities based on appointments set, deals closed, pipeline growth, and sales performance
We are looking for a highly organized, driven, and detail-oriented Virtual Assistant / Sales Support Specialist to support our growing business.
This is not an entry-level assistant role. We need someone who is an expert in HubSpot and understands every stage of the sales process, from lead generation to follow-up, pipeline management, appointment setting, and deal closing support.
The ideal candidate must be proactive, professional on the phone, comfortable speaking with prospects, and able to keep our CRM, sales pipeline, and administrative tasks organized at all times.
HubSpot CRM Management
Must master HubSpot in every stage of the sales process
Create and manage pipelines, deals, contacts, companies, and tasks
Track all leads and opportunities accurately inside HubSpot
Build and maintain workflows, automations, reminders, and follow-up sequences
Update notes, deal stages, activities, and contact records daily
Manage email templates, sequences, forms, and reporting dashboards
Organize lead sources and maintain CRM cleanliness
Monitor pipeline progress and identify stalled opportunities
Generate reports on sales activity, appointments, conversions, and revenue
Sales & Lead Generation
Make outbound cold calls to potential clients
Follow up with warm leads and inbound inquiries
Set appointments for the sales team
Help qualify leads and move them through the sales pipeline
Send follow-up emails, proposals, and reminders
Support closing efforts and maintain strong customer relationships
Prospect new business opportunities through online research, LinkedIn, Google, Apollo, and HubSpot
Administrative Support
Answer phone calls and emails professionally
Manage schedules, appointments, and calendars
Book appointments and send appointment confirmations
Send reminders to clients for appointments, meetings, estimates, and follow-ups
Prepare and send invoices to clients
Follow up on unpaid or open invoices until payment is received
Track jobs, projects, and employee hours
Monitor staff schedules, attendance, and clock-in / clock-out records
Keep records of completed jobs and outstanding tasks
Coordinate with team members to ensure jobs are completed on time
Prepare reports and maintain accurate records
Organize documents, spreadsheets, and contact lists
Assist with proposals, estimates, and client onboarding
Handle general administrative and customer service tasks
MUST be an expert in HubSpot
Must understand every stage of CRM and pipeline management
Previous experience as a Virtual Assistant, Sales Assistant, Customer Service Representative, or Appointment Setter
Strong cold calling and phone communication skills
Excellent English communication, both written and verbal
Comfortable working independently in a remote environment
Highly organized and detail-oriented
Strong follow-up skills and sense of urgency
Experience with spreadsheets, Google Workspace, Microsoft Office, and CRM systems
Ability to multitask and manage priorities
Reliable internet connection and quiet workspace
Preferred Qualifications
Experience with Apollo, HUBSPOT MUST* LinkedIn Sales Navigator, or lead generation tools
Experience with service-based businesses, commercial cleaning, or B2B sales
Experience with email marketing and automation
Experience with appointment setting and commission-based roles
The ideal candidate is someone who:
Loves organization and follow-up
Is proactive and takes initiative
Is confident speaking with prospects and clients
Understands sales pipelines and CRM systems deeply
Can keep leads moving and prevent opportunities from being lost
Wants to grow with the company long-term
Remote flexibility
Commission opportunities
Growth potential
Flexible schedule
Opportunity to work closely with leadership and help scale the business