Untitled Art Fairs is seeking a passionate, organized, detail-oriented, and proactive VIP Relations & Programming team member. This role will collaborate closely with the Head of VIP Relations to develop and execute strategies for VIP development and engagement, as well as year-round and on-site programming for the Houston and Miami Beach editions of the fair. This is a full-time, temporary position with a scheduled end date of December 31, 2026, with the potential for conversion to permanent employment based on performance and company needs.
Key responsibilities include but are not limited to:
- Oversee the maintenance and management of the fair’s CRM database, ensuring accurate data capture, thorough analysis, and comprehensive reporting
- Review VIP applications and assign VIP status based on established protocols
- Collaborate with Head of VIP Relations to review invitation lists for each fair according to deadlines
- Assist the Communications team in maintaining up-to-date lists for VIP communications and newsletters
- Conduct biannual CRM audits to update VIP statuses and tags, remove duplicates, review opt-outs and unsubscribed contacts, and archive inactive records.
- Support the ongoing development and organization of the CRM database
- Respond promptly and professionally to VIP inquiries via the VIP inbox
- Serve as the VIP Desk Manager at Untitled Art, Houston, and Miami Beach, including help with training and overseeing temporary VIP staff, and ensuring a seamless and positive on-site experience for VIPs
- Liaise with VIP groups, institutions, cultural partners, and exhibitors regarding the VIP registration process
- Coordinate the VIP Program for both fair editions, assisting with event development and scheduling, drafting descriptions and publishing schedules
- Oversee and manage the fair’s extensive public programming at both fairs, including performances, special projects, and the podcast series
- Collaborate with the Head of VIP Relations and Fair Directors to plan and organize year-round VIP programming, including formalizing itineraries, compiling and organizing guest lists, and supporting event logistics
- Work with partners and the catering team to coordinate on-site VIP receptions
- Conduct ongoing research to identify and profile collectors, institutions, and key art world stakeholders
- Assist in creating and implementing strategies to engage new audiences, with a focus on increasing reach and diversity of the VIP database
What You Bring to the Team
- Bachelor’s degree in art history, arts administration, marketing, or a related field
- At least 2-5 years relevant experience in the art world
- Excellent written and verbal communication skills with strong analytical skills
- Exceptional client service skills, with a calm demeanor and approachable manner
- Ability to work under pressure, meet deadlines, and collaborate effectively within a team
- Proficiency in Google Workspace and Microsoft Office, particularly Excel
- Experience with CRM systems
- Flexibility to travel and work weekends as required
- Hybrid position with two days in-person
How to apply:
Please email a cover letter and resume to
[email protected] with the subject line “VIP Relations & Programming Specialist.” No phone calls, please.
Hybrid Position: New York, NY
Candidate must be available full-time and able to travel. Remote candidates will also be considered. A 401(k), health insurance, and PTO policy are provided.
