At Newman Hospitality, we seek a proactive and detailed oriented full-time Vacation Rental Specialist with excellent organizational and time management skills to work between properties throughout the Islamorada / Key Largo, FL area.
This role plays a key part in delivering high-quality guest experience by ensuring short-term rental properties meet the company's standards for cleanliness, maintenance, guest readiness, and overall presentation.
What does your day look like:
· Conduct thorough inspections of short-term rental properties before guest check-in and after check-out, following checklists and inspection protocols to ensure consistency across properties.
· Verify that all cleaning tasks have been completed to company standards.
· Ensure all amenities, linens, and supplies are properly stocked and staged.
· Confirm functionality of electronics, appliances, HVAC systems, locks, and plumbing.
· Identify maintenance issues, maintain accurate inspection reports and track issue resolution.
· Document and photograph any damages, missing items, or irregularities
· Complete minor maintenance tasks as needed (e.g., light-bulb replacements, tightening fixtures, basic troubleshooting).
· Assist with inventory organization, supply runs, and property staging.
· Complete monthly preventative maintenance inspections and reporting.
· Support the team during turnovers, guest stays, or special projects as needed.
· Regular travel between properties (75% of the time will be on the field).
· Support the team with new property onboardings.
· Coordinate cleanings and maintenance with effective communication with all vendors.
You are a good match if you have:
· 2-5 years of prior experience in hospitality, vacation rental operations, housekeeping, or property maintenance.
· Reliable transportation and valid driver’s license is a must.
· Basic maintenance skills are highly desirable (e.g., using hand tools, identifying issues, performing small repairs).
· Comfortable using mobile inspection checklists or apps (e.g., Breezeway).
· Basic understanding of local rental regulations and safety standards is preferred.
· Strong attention to detail and organizational skills.
· Ability to manage time effectively and work independently.
· Excellent communication and documentation skills.
· Flexibility and a proactive attitude are essential.
· High school diploma or equivalent; additional training in hospitality or property management is a plus.
· Availability to work weekends, holidays, and high turnover periods as needed.
· Must be able to lift and move heavy items.
· Only candidates residing in or north of Islamorada will be reviewed.
About Newman Hospitality
We are a family-owned boutique short-term and vacation rental management company. Offering a Full-Service Management solution; we decorate, stage, list, market, and fully operate the guest experience of the rental property. We are based in South Florida and offer an array of properties from Pompano to Islamorada, as well as in Northern Virginia and Indiana. We have over 150 properties, and we are Superhost on Airbnb and Premier Host on Vrbo. Our teams have been delivering optimal and personalized service with consistent quality for over eleven years.
At Newman Hospitality, we have “A Home For Everyone,” whether you’re a traveler looking to make memories, an investor seeking a prosperous income opportunity, or an employee searching for the right team.
What’s in it for you:
Be part of a fast-growing short-term rental management company that:
1. Prioritizes your well-being inside and outside of work. We support our team with:
a. 10 days of paid vacation, scaling up to 25 days as your tenure with us grows.
b. Paid Sick Days
c. Paid select holiday
d. Health Benefits
2. Believes in rewarding hard work and celebrating wins. We offer performance bonus tied directly to your results and the company's growth.
3. Understands that hospitality starts from the inside out (and we walk the talk), starting with our employees. We have less than a 5% turnover in an industry with an average of 75%.
4. Helps employees master what they do and builds the best infrastructure.
5. Driven by top-tier tech investments that automate routine tasks so you can focus on high-value work; proudly remote-first and an early adopter of modern workflows.
6. Has experienced multicultural teams, enabling people to learn and expand professionally while being themselves and having fun at the job.