MHW Search has exclusively partnered with a privately held real estate platform in Houston with a significant track record across development and brokerage, having completed in excess of $5 billion in total transaction volume. We are searching for a Transaction Coordinator/Manager to join the team to support the brokerage and development functions.
Responsibilities
Transaction & Closing Coordination
- Manage commercial real estate transactions from executed contract through closing
- Maintain and monitor transaction timelines, contingency deadlines, and closing milestones
- Coordinate closely with title companies, escrow officers, attorneys, and lenders to ensure all closing requirements are satisfied
- Track and confirm completion of due diligence deliverables and closing conditions
- Prepare and distribute transaction status updates to brokers and stakeholders
- Ensure all transaction documentation is complete, accurate, and submitted on schedule
Title & Escrow Coordination
- Order and coordinate title commitments, title updates, and title policy issuance
- Review title commitments and exception schedules for completeness and accuracy
- Track and manage resolution of title objections and curative items
- Coordinate delivery and review of surveys, zoning reports, and recorded documents
- Ensure execution and timely return of closing documents and escrow instructions
- Verify entity documentation, authorized signatories, and closing requirements
- Coordinate earnest money deposits and confirm receipt with title company
- Assist with preparation and review of settlement statements and closing disclosures
- Facilitate communication between title company and brokerage team to resolve closing issues
- Confirm that all closing deliverables are received prior to funding and recording
Due Diligence & Documentation Management
- Coordinate due diligence items including:
- Title and survey
- Property condition reports
- Financial and lease documentation
- Insurance and entity documentation
- Maintain organized digital transaction files and document logs
- Ensure compliance with brokerage, lender, and regulatory documentation requirements
- Track delivery of required documents for closing readiness
Communication & Stakeholder Coordination
- Serve as the central point of coordination between brokers, clients, title companies, lenders, and attorneys
- Schedule closing calls, document signings, and coordination meetings
- Provide proactive communication regarding transaction status and outstanding items
- Escalate issues that may impact closing timelines
Administrative & Operational Support
- Maintain transaction checklists and workflow tracking systems (e.g., ASANA or similar platform)
- Coordinate commission documentation and closing packages
- Assist brokers with listing and contract documentation as needed
- Support reporting on transaction pipeline and closing activity
Qualifications
- 3+ years of experience in commercial real estate, transaction coordination, title, escrow, or closing operations
- Working knowledge of commercial real estate contracts and closing procedures
- Strong understanding of title, escrow, and closing workflows
- Exceptional organizational and time management skills
- High attention to detail and document accuracy
- Ability to manage multiple transactions simultaneously
- Strong communication and problem-solving skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
Preferred Qualifications
- Experience working directly with title companies, escrow, or closing teams
- Familiarity with commercial real estate transaction types including:
- Investment sales
- Leasing transactions
- Development and land transactions
- Texas Real Estate License (preferred but not required)
