A real estate group is seeking a temporary Administrative Coordinator to provide critical support during a high-stakes operational change. This is a unique opportunity for an exceptionally organized and detail-focused administrative professional to drive continuity and set up future success. If you excel at turning complex, unorganized information into clean, centralized systems, this project is for you.
Key Responsibilities:
- Lead the organization and maintenance of both physical and electronic record-keeping systems, including administrative, operational, and vendor files.
- Provide document management such as compiling, tracking, and formatting documents, reports, and correspondence.
- Draft communications, maintain detailed reporting, and ensure timely routing of sensitive information to appropriate parties.
- Coordinate scheduling for high-priority meetings, calls, and third-party appointments, including the assembly of all supporting materials and agendas.
- Establish and maintain comprehensive project management for follow-up action items, contracts, and requested documentation to ensure seamless organizational updates.
- Sustain the strictest standards of discretion and professionalism while handling sensitive data.
Why You’ll Love Working Here:
- You will be the central pillar of a major organizational project, providing a service that directly impacts the group’s long-term operational success.
- Work within a professional real estate setting that values precision and operational excellence.
- This is a short-term, temporary assignment focused on achieving specific project completion.
What We’re Looking For:
- Meticulous. Accuracy is your core strength. You have a proven track record of successfully managing record-keeping systems and noticing what others might miss across complex data sets.
- Technically advanced. You are highly proficient and rapid in your use of Microsoft Office Suite and have excellent skills in organizing and managing digital files.
- Professional. You are a clear and polished communicator, capable of drafting correspondence with strong customer service in mind.
- Self-directed. You possess the ability to manage multiple tasks, prioritize deadlines, and work effectively as a focused support professional under pressure.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
