Our client is a boutique venture capital firm that invests in innovative technology. They are seeking a Temp to Perm Event & Administrative Coordinator to support both event execution and general administrative operations for the team. This role will focus on coordinating event logistics, managing communications, and providing organizational support to leadership and internal teams. The ideal candidate is highly organized, detail-oriented, and enjoys wearing multiple hats in a collaborative environment.
COMPANY: Venture Capital
POSITION: Event & Administrative Coordinator (Temp to Perm)
LOCATION: New York, NY (hybrid 4:1)
COMPENSATION: Hourly Rate DOE while temp, $90 -130k range on perm end + Discretionary Bonus + Benefits
HOURS: 9:00AM – 5:30pm (flex as needed)
BACHELOR’S DEGREE: Preferred
Responsibilities:
Event Coordination:
- Coordinate logistics for firm events, summits, and smaller internal gatherings.
- Assist with venue research, vendor coordination, and contract tracking.
- Manage invitations, guest lists, RSVPs, and event communications.
- Maintain detailed planning trackers, timelines, and run-of-show documents.
- Support on-site execution of events and assist with day-of coordination.
- Coordinate speaker schedules, travel details, and prep meetings.
Administrative & Team Support:
- Provide administrative support to leadership and the broader team.
- Manage calendars related to event planning meetings and internal coordination.
- Schedule meetings, prepare agendas, and take notes.
- Track action items and follow up with stakeholders.
- Assist with travel coordination related to events or team needs.
- Help maintain internal organization of documents, vendor files, and processes.
Office & Operational Support:
- Assist with general office coordination related to events and team activities.
- Help coordinate internal team gatherings and meetings.
- Support vendor invoicing, expense tracking, and budget documentation.
- Serve as a point of contact for event-related inquiries.
- Help improve administrative processes and organization as the firm grows.
Sponsorship & External Coordination:
- Assist with sponsor communications and logistics.
- Track sponsor deliverables and materials.
- Coordinate branding assets and event needs with external partners.
Requirements:
- 3+ years of experience in administrative support, executive assistance, event coordination, or operations.
- Strong administrative and organizational skills with exceptional attention to detail.
- Experience supporting multiple stakeholders or executives preferred.
- Strong communication skills and professional presence.
- Ability to multitask and manage competing priorities.
- Proficiency in Microsoft Office, Google Workspace, and scheduling tools.
- Proactive mindset with strong follow-through.
- Positive, flexible attitude with a team-first approach.
- Comfortable working in a fast-paced, growing environment.
