POSITION SUMMARY
This position is responsible for supporting the full cycle of the recruiting function and contributes to the overall success of the team by providing a high level of customer service, administrative support, and project coordination throughout the recruiting process.
JOB RESPONSIBLITIES
- Oversee the coordination and administration of new hire process from offer letter through first day orientation for multiple sites.
- Draft and send offer letters, process background check and preemployment drug screening and manage new hire paperwork to include DOT safety sensitive documentation.
- Manage new hires in various systems related to their onboarding steps.
- Communicate effectively with new hires and hiring leaders throughout the onboarding process.
- Work closely with new hires, providing support with onboarding steps as needed.
- Manage, schedule, and set up for onboarding presentation.
- Troubleshoot and navigate errors in onboarding process to avoid disruption in onboarding.
- Work closely with internal departments to ensure onboarding steps are processed and raise concerns appropriately and timely.
- Provide administrative and logistical support for the Recruiting and/or HR teams.
- Identify and support projects that contribute to process improvement.
- Oversee vendor communication.
- High ability to manage self, assigned tasks and duties.
- Provide ad hoc support as need for various “one-off” tasks.
- Promote Embraer as an employer of choice through knowledge of the organizations benefits, policies, practices, history and culture.
ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES
Education:
Required: High School Diploma.
Experience:
- Prefer candidate with 1+ years of previous experience in area of responsibility and/or basic administrative experience, clerical duties.
- Knowledge, Skills & Abilities:
- Strong written and verbal communication skills
- Acute attention to detail and follow up skills
- Strong time management skills
- Strong customer service orientation, along with the proven ability to handle multiple tasks in a high volume, fast paced work environment
- Proficient in MS Word, Excel & Power Point
- Excellent organizational skills
- Initiative, flexibility and a high degree of confidentiality.
- Strong administrative techniques
- Cooperative, interpersonal skills organized and detailed oriented.
Working Conditions / Environment/Special Requirements
Ability to work in a safe professional manner adhering to all regulatory requirements including, OSHA, EPA, State and Federal regulations.
GENERAL COMMITMENT FOR ALL EMPLOYEES
- Commitment to company values and complies with department norms, policies, directives, and procedures.
- Incorporates Lean and P3E processes and concepts into daily activities.
- Strive for continuous improvement to processes and procedures.
- Honors and protects confidential and proprietary documents and information.
- Satisfies work schedule requirements.
The job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required by the employee. Performs other duties as assigned.
Embraer is an Equal Opportunity Employer.
