Supply Chain Specialist

The Supply Chain Specialist II supports day‑to‑day purchasing and supply chain operations by ensuring accurate ERP transactions, timely documentation, and coordination with warehouses, toll manufacturers, and internal teams, with a strong focus on inventory integrity and period‑end close support. The role manages railcar movements, documentation, and compliance, as well as consignment, VMI, and toller raw material flows, including STOs, reporting, and cross‑functional coordination.

This position is in office Monday-Friday, 8am-5pm. This is a temporary role estimated to last 4-6 months.

Essential Functions

• Accurately enter, maintain, and update transactional data within the ERP system to ensure inventory and financial integrity.
• Coordinate closely with warehouses and toll manufacturers to obtain required documentation and close transactions in a timely manner, including production orders, purchase orders, and transfer orders.
• Request and review batch reports, bills of lading, and invoices, using the information to complete ERP transactions and support Accounts Receivable and Accounts Payable processes.
• Generate purchase orders and support buyers and production planners with transfer orders and delivery coordination for bulk and packaged products.
• Arrange transportation and delivery of finished goods to packaging and storage warehouses.
• Routinely review ERP data to identify aged or incomplete transactions and proactively drive resolution.
• Assist with monthly inventory reconciliation between ERP records and physical inventories held at warehouses and toll manufacturers.
• Provide cross-functional support to ensure timely completion of monthly, quarterly, and annual close activities.
• Demonstrate a proactive, persistent approach when following up with suppliers, carriers, and partners to obtain required documentation and resolve open items.
• Work independently under general supervision, effectively prioritizing tasks and managing deadlines.

Railcar Management

• Monitor railcar movements daily and maintain accurate tracking for in‑transit status, locations, ETDs, releases, and Bills of Lading (BOL) creation; distribute BOLs to transload or toller sites as required.
• Download and review RSI Fleet Reports to ensure fleet status aligns with expectations and operational plans.
• Ensure timely and professional email communication, including proactive clarification of timelines and priorities when needed.
• Maintain accurate RSI fleet data, including railcar fleet names and last known product and location.
• Update railcar cleaning timelines, release dates, destinations, and completion timelines daily as changes occur.
• Coordinate shop work with RSI, including tracking release and return timelines.
• Partner with operations, production, and tolling teams to align railcar availability with production schedules and operational needs.
• Monitor and communicate regulatory changes affecting rail transportation across North America, partnering with RSI to support compliance and monitoring efforts.
• Track railcar lease agreements, including rollout and retirement timelines, and proactively communicate upcoming expirations to Procurement and other stakeholders at least 12 months in advance.

Consignment, VMI, and Toller Raw Material Management

• Manage inbound supply flows for consignment, VMI, and toller raw materials, including oversight of the end‑to‑end railcar process.
• Manage STO movements into and out of toller sites, including:
• Creating STOs on a rolling four‑week horizon based on site requirements.
• Pulling outbound deliveries from SAP and coordinating weekly with tollers to confirm shipment dates.
• Posting Goods Issue (PGI) upon railcar departure and receipt of BOL documentation within 24 hours.
• Monitoring railcar ETAs and coordinating with destination sites upon arrival.
• Posting Goods Receipt (PGR) promptly once railcars arrive at destination sites.
• Provide weekly reporting to CSR, Supply Chain, and toller sites detailing railcar numbers, locations, expected ETAs, inventory levels, and estimated days of supply (DOS).
• Lead weekly transloading meetings to review shipment status, process performance, and upcoming needs with all required stakeholders.
• Leverage IBP tools to anticipate material movements for consignment, VMI, and raw materials, supporting both execution and reporting.
• Serve as the primary point of contact for Canada railcar shipments, coordinating between Strang and Canadian teams to monitor ship dates, communicate expectations, and hold vendors accountable to committed timelines.

Role Requirements

• Bachelor’s degree in supply chain, Business, or a related field preferred; equivalent experience will be considered.
• 4+ years of experience in supply chain, logistics, or a related operational role.
• Experience working with Enterprise Resource Planning (ERP) systems; SAP experience preferred.
• Intermediate proficiency in Microsoft Excel.
• Strong written and verbal communication skills with the ability to collaborate across teams.
• Detail-oriented, organized, and comfortable managing multiple tasks in a fast-paced environment.