Store Environment Contract Administrator

Be part of an amazing story.

Macy’s is more than just a store. We’re a story. One that’s captured the hearts and minds of America for more than 160 years. A story about innovations and traditions…about inspiring stores and irresistible products…about the excitement of the Macy’s 4th of July Fireworks, and the wonder of the Thanksgiving Day Parade. We’ve been part of memorable moments and milestones for countless customers and colleagues. Those stories are part of what makes this such a special place to work.

Job Overview

The Store Environment Contract Administrator supports capital projects by coordinating and administering financial commitments in alignment with corporate contract administration standards and policies. This role plays a critical part in ensuring capital projects are executed with financial accuracy, compliance, and operational efficiency. By partnering closely with project managers, suppliers, and internal control teams, the role helps safeguard capital investments and enable successful project delivery.

What You Will Do

• Generate and distribute capital contracts, purchase orders, expense purchase orders, and change orders in accordance with the Contract Administration Manual and corporate policies.
• Review supplier proposals to validate cost breakdowns, scopes of work, trade code accuracy, and compliance with tax regulations.
• Communicate required corrections or adjustments to internal partners, requestors, and external suppliers, including direct coordination with third-party vendors to resolve documentation issues.
• Provide guidance to project managers and field personnel on proper submission of quotes and estimates for financial commitments.
• Serve as a liaison between project teams, suppliers, and Corporate Capital Control on contract language, terms and conditions, taxes, liens, bids, and documentation requirements.
• Build strong internal and external partnerships to support Store Environment capital initiatives.
• Manage workload priorities while maintaining accurate documentation in accordance with corporate document retention standards.
• Maintain regular, dependable attendance and punctuality.
• Foster an environment of acceptance and respect that strengthens relationships, and ensures authentic connections with colleagues, customers, and communities. 
• In addition to the essential duties mentioned above, other duties may be assigned.

Skills You Will Need

Coordination: Collaborates effectively with suppliers, project teams, and store leadership to support infrastructure and customer-facing capital projects.
Financial Management: Manages budgets, financial commitments, and cost controls to ensure accurate capital accounting and fiscal discipline.
Strategic Thinking: Applies sound judgment to align contract administration activities with broader project and organizational objectives.
Problem-Solving: Analyzes complex issues, evaluates data, and implements practical solutions across multiple variables.
Communication: Delivers clear written and verbal communication and interprets technical, financial, and procedural documentation.
Workflow Management: Prioritizes and manages multiple tasks to meet deadlines and maintain operational efficiency.
Collaboration: Builds productive working relationships across departments to support seamless project execution.

Who You Are

• Candidates with a bachelor’s degree or equivalent work experience in a related field are encouraged to apply. 
• Regularly required to sit, talk, hear; use hands/fingers to touch, handle, and feel. Occasionally required to move about the workplace and reach with hands and arms. Requires close vision.
• Able to work a flexible schedule based on department and company needs.

What We Can Offer You

Join a team where work is as rewarding as it is fun! We offer a dynamic, inclusive environment with competitive pay and benefits. Enjoy comprehensive health and wellness coverage and a 401(k) match to invest in your future. Prioritize your well-being with paid time off and eight paid holidays. Grow your career with continuous learning and leadership development. Plus, build community by joining one of our Colleague Resource Groups and make a difference through our volunteer opportunities. 

 Some additional benefits we offer include:

• Merchandise discounts
• Performance-based incentives
• Annual merit review
• Employee Assistance Program with mental health counseling and legal/financial advice
• Tuition reimbursement

Access the full menu of benefits offerings here. 

About Us

This is a great time to join Macy’s! Whether you’re helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people’s lives. 

Join us and help write the next chapter in our story - apply today! 

This job description is not all-inclusive. Macy's, Inc. reserves the right to amend this job description at any time. Macy's, Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment. 

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This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Additional benefit details are available at macysJOBS.com.