Position SummaryThe Accounts Payable / Accounts Receivable Specialist is a key member of our accounting team, responsible for managing the full cycle of payables and receivables in a fast-paced construction environment. This role requires a strong understanding of construction accounting practices, exceptional attention to detail, and the ability to work effectively with field teams, project managers, subcontractors, and vendors.This is a hybrid position requiring 23 days per week in our Nashville-area office.Key ResponsibilitiesAccounts Payable Process and code subcontractor, vendor, and supplier invoices accurately and in a timely manner Review invoices against purchase orders, contracts, and project budgets for accuracy and approval Manage check runs, ACH payments, and wire transfers; maintain payment schedules Reconcile vendor statements and resolve discrepancies in a professional manner Maintain organized digital and physical AP files in accordance with company policies Prepare with 1099 preparation and year-end reportingAccounts Receivable Generate and issue AIA-format pay applications, progress billings, and invoices to general contractors and owners Monitor outstanding receivables and follow up on past-due accounts Post payments, reconcile AR aging, and maintain accurate customer records Coordinate lien waiver collection and submission Assist project managers with billing documentation, change orders, and retainage trackingGeneral Accounting & Administrative Reconcile bank and credit card statements Assist the Controller or CFO with month-end close procedures Maintain accurate job cost records and assist with WIP (Work-in-Progress) reporting Support annual audit preparation and documentation requests Assist with ad hoc reporting and special projects as neededRequired Qualifications 3+ years of AP/AR experience specifically within the construction industry Solid understanding of construction accounting principles, including job costing, WIP, retainage, and AIA billing Preferred experience with construction accounting software (ComputerEase experience strongly preferred) Strong working knowledge of Microsoft Excel and Office Suite Ability to manage multiple priorities and meet deadlines in a dynamic environment Excellent communication skills with the ability to interact professionally with subcontractors, vendors, and internal teams High degree of accuracy, organization, and discretion in handling financial informationPreferred Qualifications Experience with ComputerEase accounting software Familiarity with lien waiver processes and compliance requirements in Tennessee Associate's or Bachelor's degree in Accounting, Finance, or a related field Experience working in a company with $5M$20M in annual revenueWork Schedule & Location Hybrid schedule: 3 days per week in office (Nashville, TN area) Remaining days remote, with reliable high-speed internet required Standard business hours, MondayFriday Occasional flexibility needed during month-end close or peak billing periodsCompensation & BenefitsWe offer a competitive compensation package commensurate with experience, including: Competitive compensation package Health, dental, and vision insurance Paid time off and company holidays Opportunities for professional growth within a growing company
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