At CooperVision, a division of CooperCompanies, we’re driven by a unifying purpose to help people to experience life’s beautiful moments. We are connected through our shared values - dedicated, innovative, friendly, partners, and do the right thing. As a leading global manufacturer of contact lenses, we are committed to helping improve the way people see each day. Through our diverse lens portfolio, we tackle the toughest vision challenges – including astigmatism, presbyopia, and childhood myopia. We offer the most complete collection of spherical, toric, and multifocal products available, enabling us to fit 99% of all contact wearers. Learn more at www.coopervision.com.
The Equity Administration Senior Contractor will report to and work closely with the Equity Administration and Total Rewards team to support the operational and administrative delivery of the company’s equity compensation programs across CooperCompanies and its consolidated entities. This role provides experienced, hands-on support and acts as a trusted partner to internal stakeholders, without direct people management or full program ownership.
Responsible for supporting the day-to-day administration of the company’s equity programs, including equity awards for employees and non-employee directors, as well as global ESPP offerings. This role will focus on processing equity transactions, maintaining accurate records, supporting employee communications, coordinating with external vendors and internal partners, and assisting with required reporting and disclosures, including Section 16 filings. The ideal candidate brings strong operational expertise, attention to detail, and the ability to contribute to process improvements within a SOX-compliant environment.
Essential Functions & Accountabilities:
- Support the day-to-day administration of equity compensation programs, including processing new equity awards, exercises, cancellations, and other equity transactions.
- Respond to employee inquiries regarding equity programs and policies, providing clear, timely, and high-quality service to plan participants at all levels.
- Partner with payroll, legal, finance, tax, HR, and external vendors to support equity-related activities and data needs.
- Prepare routine and ad hoc reports for internal stakeholders, ensuring accuracy and consistency of equity data.
- Support employee understanding of equity programs through assistance with employee communications, training materials, and educational resources.
- Maintain the integrity and accuracy of employee and equity data within the equity administration system.
- Coordinate with external equity plan service providers (e.g., plan administration platform and transfer agent) to support ongoing plan operations and issue resolution.
- Assist with the preparation and filing of Section 16 reports (Forms 3, 4, and 5) and other equity-related disclosures, under guidance from senior team members.
- Support administration of ESPP activities, including enrollment, contribution changes, and quarterly purchase processes.
- Assist with compliance activities related to U.S. and international tax requirements for equity plans, working with internal partners and outside vendors as needed.
- Support reconciliation of equity activity (shares outstanding, share reserves, and share pool balances) across internal systems, transfer agent, and broker records.
- Provide support for equity disclosures included in 10-Qs, 10-Ks, and the annual proxy statement.
- Assist in preparing equity-related materials for Board and Compensation Committee meetings.
- Support responses to audit and internal audit requests and assist in maintaining SOX compliance and internal controls.
- Contribute to process improvements, documentation, and workflow enhancements related to equity administration.
