Sr Specialist, Corporate Events

Job Description: 
The Senior Specialist, Corporate Events serves as a strategic partner and cross-functional leader in planning and executing global employee meetings, programs and events. Reporting to the Director, Corporate Events, this role requires a seasoned meetings professional with a strong track record in managing complex events, balancing multiple priorities, and building relationships with internal and external stakeholders. This role supports both corporate meetings and internal employee engagement programming, including social events, cultural initiatives, and company-wide celebrations that enhance the employee experience and connection.

RESPONSIBILITIES

Strategic:

• Develop creative, inclusive and scalable event concepts that foster employee connection across locations
• Partner with key stakeholders to define meeting objectives and goals
• Conduct kickoff meetings to define roles for internal and external teams
• Partner with third parties to negotiate hotel and venues contracts
• Make recommendations in the company’s best interest, considering financial and legal factors
• Develop and enhance cross-functional relationships across the company
• Manage budgets; identify cost-saving opportunities and internal resources
• Attend industry conferences and programs to stay current on trends and best practices

Planning:

• Support team with site selection, negotiate contracts for room blocks, AV, F&B, transportation and off-site activities
• Manage attendee logistics including registration and travel 
• Partner with Travel & Expense team to ensure duty of care compliance
• Partner with Facilities team on providing COIs and confirming meeting space setup 
• Track, manage and report on event budgets
• Leverage AI tools to support and streamline event workflows, including drafting communications, building run-of-show documents and generating post-event surveys while applying professional judgment to ensure accuracy and quality

Execution:

• Lead planning and execution of internal employee engagement events, (e.g., Halloween, team-building activities, and cultural celebrations)
• Manage and execute events from start to finish including on-site support
• Design engaging and memorable employee experiences aligned with company culture 
• Bring innovative ideas and themes to internal programming
• Deliver exceptional customer service 
• Build and maintain strong relationships with stakeholders and vendors

Reconciliation:

• Track and reconcile meeting budgets
• Complete closeout process with stakeholders, Accounts Payable and Procurement
• Review and pay invoices and outstanding balances
• Ensure compliance with company policies, legal guidelines and HCP reporting requirements

• Evaluate employee feedback and engagement metrics to continuously improve programming

Qualifications:

• Bachelor’s degree with at least 4 years of corporate or supplier meeting/event planning experience
• Strong written and verbal communication skills 
• Excellent interpersonal, customer service, organizational and time management skills
• Experience with meeting software (CVENT) and Microsoft 365
• Ability to multitask and thrive in a fast-paced environment
• Ability to travel up to 30% domestically and internationally, including weekend travel and extended on-site presence during events

Preferred Qualifications / Personal Attributes:

• Experience in corporate events, ideally within a pharma or life sciences environment
• Brings a positive attitude and professional presence that builds confidence with stakeholders and energizes cross-functional teams
• Able to represent the corporate events team with professionalism, warmth and composure especially under the pressure of live events
• Comfortable managing ambiguity and change while delivering high-quality results
• Demonstrates integrity, collaboration, adaptability and attention to detail

• Ability to work independently and as a team; must be a self-starter 

• Commitment to a culture of inclusion and belonging. 

• Ability to work a hybrid office schedule 3 days/week in our Waltham office 

Why join Team Alkermes?

Alkermes applies its decades of deep neuroscience expertise to develop medicines designed to help people living with complex and difficult-to-treat psychiatric and neurological disorders. A global biopharmaceutical company, headquartered in Ireland with U.S. locations in Massachusetts and Ohio, we seek to make a meaningful difference in the way people manage their diseases. We have a portfolio of proprietary commercial products for the treatment of alcohol dependence, opioid dependence, schizophrenia, bipolar I disorder and narcolepsy, and a pipeline of clinical and pre-clinical candidates in development for various psychiatric and neurological disorders.

We are proud to have been recognized as an employer of choice by many national organizations. In 2024 and 2025, we were certified as a Great Place to Work in the U.S. and named one of Massachusetts’ Top Places to Work by the Boston Globe, a Best Place to Work in Greater Cincinnati by the Cincinnati Business Courier and recognized as a Best Place to Work in BioPharma by Fortune Magazine. 

Alkermes, Inc. is an equal employment opportunity employer and does not discriminate against any qualified applicant or employee because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender expression and identity, disability, genetic information, veteran status, military status, application for military service or any other characteristic protected by local, state or federal law.  Alkermes also complies with all work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Alkermes is an E-Verify employer.

The annual base salary for this position ranges from $84,000 to $95,000. In addition, this position is eligible for an annual performance pay bonus.  Exact compensation may vary based on skills, training, knowledge, and experience. Alkermes offers a competitive benefits package.  Additional details can be found on our careers website: www.alkermes.com/careers#working-here  

#LI-RS1

#LI-Hybrid