Come Build Your Career at Aecon!
As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.
At Aecon, you can count on:
We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!
At Aecon we:
Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!
What is the Opportunity?
Reporting to the Preconstruction Director, the Sr. Proposal Manager will be responsible for managing, developing and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expression of Interests (EOIs) and Market Sounding submissions for major infrastructure projects in Western Canada and the Western United States. The Sr. Proposal Manager will have strong technical writing skills and the ability to work in a deadline-driven environment. As part of the pre-construction team, the Sr. Proposal Manager will work closely with internal and external stakeholders to develop high-quality submissions to secure new work. Time allocation for this position is approximately 70% reading/writing/editing/formatting and 30% organizational and proposal management activities. This position will be based from Aecon’s office in Kent, Washington. There will be travel required for meetings; industry events; and coordination of teaming events.
What You'll Do Here:
Manage and develop Aecon’s formal submissions in response to RFQs, RFPs, EOIs, and Market Soundings
Lead large proposals with multiple external joint venture (JV) partners
Oversee and manage the work of the proposal coordinator and other proposal support staff;
Schedule and lead proposal meetings, including working groups and pink, red and gold reviews
Develop proposal calendars, responsibility matrices and proposal templates
Write, edit and format proposal sections, management plans, resumes and project sheets
Assign, track and ensure timely delivery of proposal content from internal and external partners
Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content
Support additional content development from subject matter experts and site personnel
Ensure that all content supplied by the team is compliant with the proposal requirements
Organize and schedule team meetings, prepare meeting agendas and take meeting minutes
Print, package and deliver final proposal submissions or submit electronically as required
Manage SharePoint or other document management systems (e.g., OneDrive)
Perform data entry to maintain accuracy of pursuit reports and scheduling
Work with graphic designers to develop JV logos, team branding, binder and tab designs, proposal graphics
Ensure binders, USBs, tabs, covers and other materials are ordered and available for final assembly of proposals
Attend pre-bid meetings, post-bid debriefs and summarize results and lessons learned to report back to the pre-construction team
Drive an inclusive culture to promote equity, welcome different perspectives and foster a sense of belonging
Some travel may be required
What You Bring to the Team:
Strong communication and writing skills in English language
A University-level degree in English, journalism, communications, marketing, business or related field
Experience leading large and complex civil infrastructure proposals
Experience leading proposals with large joint venture teams
Advanced skills in Microsoft Word, Excel, PowerPoint and SharePoint
Ability to work in a fast-paced, deadline-driven environment
High degree of organization skills and attention to detail
Demonstrated leadership and accountability with strong interpersonal skills
Ability to work collaboratively and effectively in teams
Excellent time management skills with the ability to plan, manage and prioritize multiple assignments and tasks
Ability to gather, synthesize and effectively present technical information for a range of audiences
Strong analytical and problem-solving skills
Strong decision-making skills
A champion of diversity and inclusion
Advanced skills in Adobe InDesign, Photoshop and Illustrator considered an asset
Marketing and graphic design experience considered an asset
Technical construction background with a focus in civil, structural, or related discipline considered an asset
Please note that a minimum of three writing samples from your past work will be required during the initial interview stages.
Pay and Benefits:
Pay Range: $120,000 - $150,000 USD per year
Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.
Aecon fosters diversity, inclusion and belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.
We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.