Sr. Project-Construction Administrator

Job Summary

The Senior Project Administrator provides advanced administrative support to the Construction Administration team and plays a key role in coordinating all project documentation and processes from project start to project closeout. This role performs all functions of the Project Administrator position but at a higher level of experience, accuracy, independence, and ownership. The Senior Project Administrator serves as a subject-matter resource within the department, ensuring consistent adherence to company procedures, proactively tracking deliverables, and supporting project managers, architects, subcontractors, and other project stakeholders. This position does not supervise or manage employees and has no direct reports.

Essential Duties & Responsibilities

• Prepare, process, and track submittals in Procore; follow up with construction teams, architects, and subcontractors until resolved.
• Maintain accurate logs for submittals, RFIs, drawing updates, and compliance reporting.
• Upload specification manuals and drawings into Procore throughout project lifecycle.
• Track substantial completion documentation and prepare G704 forms.
• Draft and process change order proposals, change orders, and subcontractor change orders; maintain all related logs.
• Assist project managers with bidding processes and subcontract development; maintain bid logs.
• Coordinate Section 3 compliance documentation and required reporting.
• Support MWBE outreach, maintain bid logs, and prepare compliance documentation.
• Collect warranty documents and prepare warranty manuals per company template.
• Participate in project meetings and manage follow-up documentation.
• Coordinate professionally with architects, owner representatives, subcontractors, and bank engineers.
• Role is strictly individual-contributor; this position does not manage staff, supervise employees, or have personnel oversight responsibilities.

Education & Experience Requirements

• Bachelor’s degree preferred.
• Minimum 7–10 years of experience in Construction Administration.
• Experience with general contractors strongly preferred.

Knowledge & Skills

• Strong knowledge of construction industry practices and CSI basics.
• High proficiency in Excel, Word, Outlook, and Procore.
• Excellent interpersonal and team collaboration skills.
• Strong ability to track multiple items and follow up on open issues.
• Professional communication with architects, owner representatives, and bank engineers.
• Ability to shift priorities quickly based on project needs.
• Strong problem-solving skills and ability to improve existing procedures.
• Highly organized, detail-oriented, self‑motivated, and able to work independently with limited direction.
• Positive attitude and strong alignment with company culture.