This position involves close collaboration with medical students, residents, and faculty members to ensure seamless program operations. Additionally, the Specialist will manage the VSLO application process, facilitate onboarding for accepted candidates, coordinate schedules, evaluations, and grades for medical student rotators, and engage in administrative tasks such as updating course catalogs, syllabi, and handbooks.
The successful candidate will play a crucial role in documentation management, onboarding processes, and scheduling for various educational experiences, contributing significantly to the success of our medical education mission.
This position is contract. This position is time limited.
• Develops, assembles, and distributes curriculum information and associated materials to faculty
and students rotating through clerkship/residency programs.
• Works closely with the clerkship/residency program director to establish, implement, and maintain
program policies, procedures, and handbooks.
• Monitors and organizes student/resident progress through the rotations to ensure educational
objectives are being met. Initiates action where necessary to maintain academic standards of the
clerkship/residency.
• Coordinates with students/residents and faculty in adjusting and modifying individual schedules.
Serves as liaison between students and faculty on a range of academic, administrative and
personal issues.
• Serves as a liaison with clerkship/residency community sites. Assists faculty in assessing
appropriate educational environments.
• Advises students on curriculum, testing and associated requirements.
• Coordinates, administers, proctors and grades student/resident testing, including National Board
Exams.
• Develops and maintains databases and spreadsheets to track students through program;
compiles and analyzes statistical and operational data; develops reports as requested.
• Screens and responds to daily correspondence regarding clerkship/residency program.
• Plans and coordinates various events, such as orientation, receptions, in-service examinations,
research day, match day, graduation. Manages logistics including location, room set up, A/V
needs, ordering food, program planning, etc.
• Organizes and posts curriculum-related materials to Blackboard, including rotation schedules,
preceptor assignments, professor presentations, weekly quizzes, multidisciplinary teaching
conferences, clinical skills assessments, and handouts.
• Maintains and updates confidential files and records, ensuring that ethical and legal guidelines
and maintained.
• May serve as liaison regarding resident leave, pay source, benefits, health and life insurance,
medical licensure applications.
• Facilitate volunteer and courtesy faculty appointments for new clinical preceptors.
• Performs other administrative duties as assigned in support of the academic mission of the
department.
• Performs other duties as assigned.