About the Role - Onsite Contract Position
The Contracts Administrator will support the Corporate and IT departments by managing the intake, review, coordination, and administration of contracts and related amendments. This role partners closely with Legal, internal stakeholders, and external vendors to ensure contracts are accurate, compliant, and efficiently processed. The position will be on-site in Irvine through the end of the year, with potential flexibility thereafter depending on business needs.
Responsibilities
- Process requests for new contracts, change orders, and amendments for the Corporate and IT teams
- Prepare, review, and validate contract documentation, including standard internal templates and vendor-provided contract forms
- Submit contracts to the Legal team for review and incorporate requested revisions or feedback
- Assist with contract negotiations between vendors, internal stakeholders, and Legal
- Maintain accurate, complete, and well-organized contract records within the Coupa contract management system
- Track contract status and ensure timely execution and documentation
- Support internal stakeholders by answering contract-related questions and coordinating next steps
- Additional responsibility for Contract Manager level: Conduct quality assurance reviews of contract forms prepared by other team members to ensure accuracy, consistency, and compliance
Qualifications
- Experience in contracts administration, contracts analysis, or legal operations
- Familiarity with contract lifecycle management systems (Coupa experience strongly preferred)
- Ability to review and interpret contractual language with attention to detail
- Strong communication skills and comfort partnering cross-functionally with Legal, IT, Finance, and vendors
- Highly organized with the ability to manage multiple contracts simultaneously
- Comfortable working on-site in Irvine through the end of the year
Preferred Skills
- Corporate or technology-focused contract support
- Experience supporting change orders and amendments
- Exposure to vendor negotiations or Legal review workflows
Pay range and compensation package
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Equal Opportunity Statement
Vaco/Highspring is committed to diversity and inclusivity in the workplace. We encourage applications from individuals of all backgrounds and experiences.
