Sr Accounts Payable (AP) Specialist (Hybrid)

A Brief Overview

The Sr. AP Specialist is responsible for timely and accurate reconciliation of supplier statements, resolving invoice discrepancies, invoice processing and troubleshooting. This role ensures efficient processing of electronic invoices, direct buy imports, and purchase orders into Oracle. The Sr. AP Specialist analyzes price variances, unapplied credit/debit memos, and aged invoice holds, while maintaining effective communication with both internal teams and external suppliers. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment, along with contributing to special projects as needed.

What You Will Do

• Reconciles supplier statements on a timely basis; effectively communicates and resolves open issues as it relates to missing credit memos, missing invoices, invoices on hold, disputes and invoices inquiries.
• Serves as team lead over an Accounts Payable Specialist to identify and resolve issues related to the entry of all invoices related to the suppliers assigned.
• Performs Electronic Data Interchange (EDI) supplier invoice processing and troubleshooting.
• Performs direct buy and purchase order supplier invoice upload file imports into Oracle on scheduled due dates.
• Analyzes price variance report monthly.
• Analyzes and resolves unapplied credit and debit memos.
• Provide back-up to Accounts Payable Specialist functions.
• Responds to requestor Receipt No Invoice (RNI) follow up notifications within a two-week period.
• Review and correct all applicable aged Accounts Payable invoice holds on a weekly basis.
• Reviews and resolves Markview systems working folder on a timely basis.
• Answers and effectively resolves internal and external phone calls in a timely manner.
• Obtain copies of invoices and credit memos that are missing
• Resolves KTM and Markview backlog queues as assigned by Corporate Accounts Payable Manager.
• Supplier maintenance back-up responsibilities.
• Review supplier payment terms and communicates differences to Corporate Accounts Payable Manager & Supplier Correspondent for necessary updates.
• Assists in opening mail and scanning of supplier invoices into Kofax and Markview systems.
• Resolve invoice variances with the supplier and/or buyer

Additional Responsibilities

• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.

Education

• High School Equivalent / GED (Required)
• Associate's Degree (Preferred)

Work Experience

• 5+ years Accounts Payable or Bookkeeping experience (Required)
• Prior experience working in a fast paced, large work environment (Preferred)
• Oracle experience (Preferred)

Knowledge, Skills, & Abilities

• Detail oriented and organized, with good analytical and problem-solving ability. (Required proficiency) (Required proficiency)
• Strong client service and communication skills. (Required proficiency) (Required proficiency)
• Ability to make sound decisions, function independently and as a team player. (Required proficiency) (Required proficiency)
• Effective written and verbal communication skills. (Required proficiency) (Required proficiency)
• Ability to meet department deadlines on assignments and special projects. (Required proficiency) (Required proficiency)
• Ability to schedule, coordinate and complete multiple assignments. (Required proficiency) (Required proficiency)
• Demonstrated ability to use PCs and Microsoft Office suite (Required proficiency)
• Strong attention to detail (Required proficiency) (Required proficiency)
• Intermediate to advanced skill level in Excel and Word
• Excellent verbal and written communication skills
• Must be able to organize, prioritize, and multitask

Physical Demands

• Standing Occasionally
• Walking Occasionally
• Sitting Constantly
• Lifting Rarely 20 lbs
• Carrying Rarely 20 lbs
• Pushing Rarely 20 lbs
• Pulling Rarely 20 lbs
• Climbing Rarely 20 lbs
• Balancing Rarely
• Stooping Rarely
• Kneeling Rarely
• Crouching Rarely
• Crawling Rarely
• Reaching Rarely
• Handling Occasionally
• Grasping Occasionally
• Feeling Rarely
• Talking Constantly
• Hearing Constantly
• Repetitive Motions Frequently
• Eye/Hand/Foot Coordination Frequently

Travel Requirements

• 10%