Special Projects Assistant (PCN 110077)

State of Alaska

Anchorage, AK

Job Description

This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.

The Alaska Department of Fish and Game, Office of the Commissioner is recruiting for a Special Projects Assistant located in Juneau or Anchorage!

What you will be doing:
This position provides primary administrative support to the Commissioner and all staff within the Commissioner’s Office, serving as the Commissioner’s direct secretary and the department’s designated records custodian. It guides department-wide administrative processes involving the Commissioner, including approvals, signatures, scheduling, correspondence, and coordination with state agencies, federal partners, and the public. The role also manages the Commissioner’s calendar, travel, and official obligations while delivering comprehensive administrative support to other Commissioner’s Office staff such as the Deputy Commissioners, Communications Director, and Legislative Liaison.

Our mission, values and culture:
The Alaska Department of Fish and Game’s mission is to manage, protect, maintain, and improve Alaska’s fish, wildlife, and aquatic plant resources under the sustained yield principle for the long-term benefit of the state’s people, economy, and environment. This position directly supports that mission by handling the essential administrative responsibilities that allow the Commissioner and Commissioner’s Office staff to focus on policy development, executive decision-making, and high level leadership across the department. By managing all Commissioner-level approvals, official correspondence, scheduling, travel, and daily administrative demands, this role ensures the Commissioner remains fully informed, prepared, and able to respond promptly to the wide range of issues requiring his attention.

The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and wellbeing are paramount and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectful.

The benefits of joining our team:
This position offers exceptional flexibility, with the ability to adjust work hours, attend personal appointments during the day, and make up time without using leave, as well as opportunities for telework for an incumbent who can remain responsive outside standard business hours. Whether based in Juneau or Anchorage, the Commissioner’s Office provides a comfortable and well-equipped workspace, including beautiful channel views from the Juneau headquarters. The role also offers strong opportunities for growth, including serving as backup to the Legislative Liaison or Communications Director and participating in department-wide projects that match the incumbent’s skills and interests, allowing for broad professional development and advancement.

The Special Projects Assistant is responsible for all administrative duties in the Commissioner’s Office, this includes payroll, management of the Commissioner’s schedule, and office management. Other duties include department records custodian, constituent response coordination, and the liaison for all department travel to the Governor’s Office.

The State of Alaska offers a competitive salary, a solid benefit package that includes retirement plans (with employer contributions), health insurance for medical/dental/vision (with employer contributions), and group-based insurance benefits such as term life, short/long-term disability, pet insurance, and much more. Click on the Benefits tab of this posting to learn more.

The working environment you can expect:
Our Juneau DFG Headquarters building next to the boardwalk, which provides ample parking and a great place to walk during breaks.
The Anchorage DFG Headquarters building is located on Raspberry Road, which provides ample parking in a central location in Anchorage.

Who we are looking for:
We are looking for a candidate with the following competencies:

Organizational Skills – Excellent organizational skills to manage multiple tasks simultaneously and maintain project documentation efficiently.
Communication Skills - Responds in a timely, effective, and professional manner. Maintains open lines of communication and adapts messaging to suit diverse audiences.
Time Management – Effective time management skills to prioritize tasks and meet tight deadlines.
Documentation Skills – Proficiency in producing clear and concise documentation for projects plans, reports, and communication with stakeholders.
Discretion and Confidentiality – Ability to handle sensitive information regarding executive discussions.

To view the general description and example of duties for a Special Projects Assistant please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs

Minimum Qualifications

Positions in this job class are in the exempt service.

Background and credentials specific to the requirements of individual positions will receive primary consideration on a position-by-position basis.

Additional Required Information

REQUIRED DOCUMENTS

Please provide at time of application submission:

Cover letter
List of three (3) professional references, including current daytime telephone numbers.

If selected, please provide the following at the time of the interview:

Transcripts, if using to meet qualifications (unofficial copies are acceptable).

COVER LETTER

A cover letter is required for this position. The cover letter should highlight your knowledge, skills, abilities, and experience as they pertain to the key responsibilities and desired strengths listed in the job description. Please attach the cover letter to your application before submitting it online. Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competences, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aids or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located athttps://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed torecruitment.services@alaska.gov.

For applicant password assistance please visit:

https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Contact Information

For specific information in reference to the position please contact the hiring manager:
Jacque Shelley, Administrative Officer 1jacqueline.shelley@alaska.gov

Careers with the State of Alaska offer MANY benefits
The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

Health insurance, which includes employer contributions toward medical/vision/dental
- The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
  - AVTEC
  - Confidential
  - Correctional Officers
  - Marine Engineers
  - Mt. Edgecumbe Teachers
  - Supervisory
  - Unlicensed Vessel Personnel/Inland Boatman's Union
  - Exempt employees (not covered by collective bargaining)
- The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
  - General Government
  - Labor, Trades and Crafts
  - Public Safety Employees Association
  - Masters, Mates & Pilots
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

Group-based insurance premiums for
- Term life (employee, spouse or qualified same sex partner, and dependents)
- Long-term and short-term disability
- Accidental Death and Dismemberment
- Long-term care (self and eligible family members)
- Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
Matching employer contribution into a defined contribution program (new employees)
Employer contribution into a defined benefit or defined contribution program (current employees)
Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
Option to enroll in the Alaska Deferred Compensation Program
Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information
Paid Leave & Other Benefits