JOB TITLE: PURSER
DEPARTMENT: WHEELHOUSE
Job Description: Functions as the vessel Administrator and Medical Officer. This position reports to the Captain and liaison’s with vessel department heads, and the home office.
Common Duties and Responsibilities: Assists onboard managers with the administration of their duties, and communicates vessel information and needs to the Seattle office and governmental agencies as required. Participates in all vessel safety drills, meetings and start up orientations as well as company training, to include the annual company Management Meeting and training event each A Season.
Medical/Safety:
- Forms a key part of onboard emergency response team. Addresses immediate medical concerns and communicates with company medical provider, Captain and HR Director in a timely manner, based on the needs of the situation.
- Administers health program onboard the vessel, providing medical assessment and treatment in coordination with company medical provider. Works with the HR Director and company medical providers to oversee related medical policy procedures and updates as required.
- Ensures documentation of medical incidents, to include crew and Captain/Mate’s report of incident and vessel status. Sends all incident related documents and notes to the office Claims department at the end of each offload/season.
- Updates vessel medical and medication logs in a timely manner. Works with company medical provider to maintain accurate and current medical supply inventory, ordering and required forms as advised by company medical provider.
- Administers onboard Drug and Alcohol policy procedures, serving as the primary Certified Specimen Collector, performing all random DOT, non-DOT and post incident drug and alcohol testing. Completes all necessary forms, and reports for any USCG 2692 required testing and provides copies of custody and control forms and, as necessary any required 2692 forms to HR Director and Recruiting Manager.
· Assists the Mate in Safety Management reporting responsibilities including assisting with the documentation completion of all required briefings, orientations, monthly and trip level inspections, daily checklists, walkthroughs, meetings, work permits and other as may be required by the company Safety program. Ensures documentation of all vessel safety meetings sending all documentation copies to the HR Director at each offload.
Crew/Administration:
- Maintains accurate list of the entire crew compliment to include observers and vendors or visitors as applicable. Documents all on and off dates for all persons onboard the vessel Emails copies of the initial and final crew lists to HR, Payroll and Accounting within 24hrs of departure from port.. Sends updated lists documenting any changes to the crew list during the trip as needed.
- Maintains current crew information for USCG required Notice of Arrival (NOA) submission. Communicates vessel arrival information with USCG, submitting NOA within required 96hrs prior to vessel arrival to port.
- Coordinates rotation information of outbound and inbound crew with HR department. Including communicating arrival times for flight schedules and any unplanned departures. Assists with hotel reservations and/or flight scheduling as needed.
- Assists crew with transportation to vessel while docking in Dutch Harbor, to include scheduling pick up times with the Recruiting team and use of rental vehicle.
- Collects crew mail from the USPS while in Dutch Harbor and, as necessary, collects and signs for petty cash at the bank.
- Completes all inbound crew contract paperwork, as needed, at each offload. Includes new hire paperwork documents including form I-9, W-4 and pay information. Ensures accurate completion of form I-9. Participates in season start up contract signings based on rotation schedule and HR/vessel needs.
- Provides department supervisors with crew evaluation forms prior to offload and/or season end. Prepares crew separation documents for each crew member departing the vessel, providing the completed evaluation for crew review upon sign off. Ensures all evaluation and separation documentation is sent to the HR department at each offload/end of season.
- Assists department supervisors and crew with addressing, documenting and reporting conflicts, disputes or incidents. Documents exchanges, and functions as additional witness, during conflict resolution meetings in the Wheelhouse and/or Pursers office, based on the situation, collecting formal statements from involved parties. Communicates situation, resolution and any termination actions to the HR Director. Provides copies of all statements and documentation to the HR Director in a timely manner through text or phone with follow up through email and original copies sent to the HR Director.
- Manages all bunking and room assignments including shift requirements, gender appropriate rooms, and updates based on crew changes. Provides copies of all room assignments and sign off sheets for life raft assignments, survival suit sign off, shore leave, crew cash draws and safety sign off documentation to HR.
- Maintains cash account reconciliation for all vessel petty cash, crew cash draws, and expenditures as requested by the Payroll and Accounting departments.
- Maintains an accurate inventory of all ships’ office supplies and required forms. Communicates directly with the Purchasing department and HR department to ensure timely orders and delivery of necessary items and/or forms prior to departure for each season and/or trip.
- Works with the IT department to provide crew Wi-Fi access passwords and assists crew with password resets as needed.
- Operates and maintains the ships’ store. Establishes hours of operation working with crew shift changes and maintains a current inventory of supplies including rain gear, boots, freezer boots and basic toiletries and clothing. Communicates with the Purchasing department and vendors to ensure adequate supply. Communicates needs for additional rain gear with the Purchasing department to facilitate correct account billing P.O.’s between the company and vendors. Ensures all required copies of vessel purchases are sent to the Purchasing and Accounting departments as required.
- Maintains updated freezer suit check out lists, documenting any crew bill backs for lost or damaged suits and orders additional suits as needed.
- Assists crew members with communication personal information changes. Updates the HR and Payroll departments with all submitted address changes, direct deposit and check information and changes to W-4 forms. Assists crew members with communicating 401k information changes or updates with the 401k department.
- Upon season completion, performs a full backup of vessel server and sends back up drive to the IT department.
Regulatory:
· In accordance with the AK Dept. of Fish and Game, completes fishing license information for required positions as required during the year. Works with the Chief Mate and Captain to confirm all licenses are current and ready for inspection. Sends all required documentation and crew bill back to the Payroll and Accounting departments in a timely manner.
· Maintains up to date knowledge of applicable policies and procedures related to the vessel safety, complains and employment documentation and signage. To include SDS information, Discrimination and Harassment policy, state and federal Labor laws and compliance certifications as required.
· Updates and maintains all fishing/NMFS/CDQ/ADFG/USCG/docking paperwork, and all required logs during Hake fisheries.
· Updates and maintains OSHA/EPA, daily logs, paperwork. Ensures accurate reporting information for OSHA 300 logs completed by the HR Director, assisting Wheelhouse as needed with proper posting by February 1 each year.
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QUALIFICATIONS:
Prior experience working onboard an at-sea fish processing vessel with 2+ years’ of experience as a Purser or Observer onboard a fishing vessel preferred.
Background in emergency medical response, and/or training as Medical Care Provider at sea with patient focused care.
Current CPF/1st Aid/AED certification.
Fluency in current MS Office suite including Excel, Outlook and Word.
Understanding of HIPPA laws and privacy, prior training or certification a plus.
Current Specimen Collection and breathalyzer certification, or willingness to certify.
Bloodbourne Pathogens training certificate, or willingness to certify.
Ability to communicate clearly in written and spoken English. Bi-lingual a plus.
