Senior Portable Programs Coordinator

Description

Derse is a complete face-to-face marketing agency and exhibit builder. We bring a smarter approach to building client sales while managing their trade show, marketing environments and event programs. Our teams are made up of smart and forward-thinking people who bring experiential marketing solutions to life!

We believe in committing to a long-term investment in your career with a total rewards package including:

• Competitive pay and comprehensive benefits package
• A bright and energetic culture where your ideas are valued
• 75+ years of financial stability

Derse employs nearly 600 people in marketing, program management, creative & skilled production, and corporate support. Locations include Milwaukee, Chicago, Las Vegas, Dallas, Pittsburgh, and various communities in Poland & Germany. Visit our website derse.com to learn more!

As the Senior Portable Programs Coordinator, you'll be a key player for our Logistics team. This role is expected to take lead on select client onboardings, process / review freight and transportation claims, as well as manage client inventory, track jobs, and place transportation orders. You'll also be a close asset to our Logistics Manager, and be willing to step in as a team-player for others. The Senior Portable Programs Coordinator must have prior trade show and portable display background, as well as familiarity with high-volume shipping. The Senior Portable Programs Coordinator must reside in the Northbrook area office with their team. This role handles many different facets to best accommodate both Derse, and our clients, in the growing world of trade shows and experiential marketing!Read through and apply if this sounds like the opportunity for you!

Senior Portable Programs Coordinator Responsibilities

• Lead the initial 6 months of onboarding a client; work through the initial process and solve issues directly with account team to ensure proper set up.
• Review daily tracking on shipments to and from shows for aligned clients, as well as other team members’ clients.
• In concert with Logistics Manager; process freight claims, including obtaining estimates, filing lost claims, and filing damage claims.
• Proactively follow up with project team members (account teams, project management, etc) to gather additional information as necessary.
• Assist other team members with monthly billing, including the backlog of shows requiring billing submissions.
• Ensure all staff is assisted with processing and approval of credit card and PO purchases for timely billing.
• Understand individual client program pricing / work scope per program pricing quoted by estimating. Immediately bring related job variances to Logistics Manager’s attention.
• Create and enter Job Number into Accelerate from the Customer Portal or other sources.
• Update Accelerate database including inventory management.
• Charge labor promptly to Job Number based off Portable Programs Service Provider Template.
• Enter events into Portable Program Calendar for divisional viewing.
• Prepare show service orders when necessary and generate PO’s.
• Place transportation orders, generate PO and add PO to transportation interface reference line.
• Place I&D orders when necessary and generate PO.
• Perform quality control prior to shipping.
• Reconcile credit card charges in Certify regularly.
• Review vendor invoices for accuracy and approve or reject. If rejected, follow-up with vendor.
• Close out assigned job and submit for timely billing.
• Use preferred vendor program for Show Services, I&D and Transportation.
• Back up other Logistics personnel (including; Logistics Manager) as needed and directed.
• Other duties as assigned / required for operational success.

Requirements

Senior Portable Programs Coordinator Requirements and Qualifications

• Associate degree and / or two or more year of relevant experience.
• Prior experience as a Portable Programs Coordinator (or similar) required.
• Highly organized, flexible and ability to work necessary hours in a fast-paced, deadline driven environment.
• Must be able and open to overtime / flexible schedules to meet client demands.
• Ability to travel occasionally.
• Past leadership or supervisory knowledge preferred.

Salary and Benefits Information

• Salary Range: $53,000.00 to $65,000.00 Annually ($25.48 to $31.25 per hour).
• Position Status: Salaried Non-Exempt. This position is eligible for overtime earnings.
• Benefits at Derse include; Medical (HRA & HSA), Dental & Vision Insurance, FSA, Employer-paid Life Insurance, 401k, Profit Sharing, 3-weeks of Vacation and more.