Senior Parts Coordinator

Job Title: Buyer / Parts Coordinator

Job Description

The Buyer / Parts Coordinator processes internal and external parts orders, generates purchase orders, and ensures timely and accurate parts fulfillment for the field service team and customers. This role manages inventory records, expedites critical parts, coordinates vendor returns and credits, and supports warehouse operations including shipping, receiving, and occasional parts delivery or pickup. The position operates at the intersection of purchasing, customer service, and logistics, and is well-suited for a highly organized, customer-focused professional experienced in the natural gas segment of the oil and gas industry.

Responsibilities

• Process all emergency and routine parts orders for the technical service field team, ensuring timely and accurate fulfillment.
• Handle internal and external customer parts quotes and orders with a strong focus on service and responsiveness.
• Generate and manage purchase orders using a large ERP system such as SAP, Oracle, or NetSuite.
• Maintain accurate inventory records and support regular inventory reconciliation activities.
• Expedite critical parts and proactively follow up with vendors to minimize downtime for the field service team and customers.
• Coordinate vendor returns and credits, ensuring proper documentation and timely resolution.
• Assist with physical inventory counts and help identify and resolve discrepancies.
• Support warehouse operations, including shipping, receiving, and organizing parts and materials.
• Perform occasional parts delivery or pickup to support field operations and customer needs.
• Collaborate closely with the field service team, vendors, and internal stakeholders to ensure clear communication and efficient parts flow.
• Use Microsoft Office, including Excel databases, to track orders, manage data, and prepare basic reports.
• Perform calculations related to discounts, interest, commissions, proportions, and percentages as needed for pricing and purchasing decisions.
• Provide high-quality customer service to both internal and external stakeholders, addressing inquiries and resolving issues promptly.
• Maintain organized records, documentation, and communication trails for all purchasing and inventory activities.

Essential Skills

• Minimum of 5 years of purchasing experience, including leadership responsibilities, ideally within the natural gas segment of the oil and gas industry.
• Hands-on experience with large ERP systems such as SAP, Oracle, or NetSuite for purchasing and inventory management.
• in ordering and processing emergency and routine parts orders for field service teams and customers.
• Ability to perform calculations involving discounts, interest, commissions, proportions, and percentages with accuracy.
• Proficiency in Microsoft Office, including Excel and database-related tasks.
• Experience with procurement processes, inventory control, and order management.
• Proven customer service skills, with the ability to communicate effectively with vendors, internal teams, and customers.
• Excellent organizational skills and attention to detail in a fast-paced environment.
• Strong verbal and written communication skills for clear, professional correspondence and coordination.

Additional Skills & Qualifications

• Industry-specific experience in the natural gas side of the oil and gas sector.
• Familiarity with Caterpillar and Waukesha engines is a plus.
• Experience with ERP-based inventory, purchasing, and inside sales processes.
• Ability to work effectively across office, warehouse, shop, and field environments.
• Comfort working in a role that blends purchasing, customer service, and logistics responsibilities.
• Interest in contributing to continuous improvement of parts, purchasing, and inventory processes.
• Eligibility to participate in retirement plans with company match, paid holidays, and paid time off programs, as offered by the employer.
• Opportunity to participate in company share purchase programs, where available.

Work Environment

This role operates across office, warehouse, shop, and field environments, providing a dynamic and hands-on work setting. You may occasionally visit industrial and manufacturing locations and travel when required to support field operations or vendor interactions. The position involves physical activity, including frequently lifting up to 50 pounds while handling parts and materials. You will use large ERP systems, Microsoft Office tools, and standard warehouse and shipping equipment in your daily work. The environment supports a comprehensive benefits structure that may include a retirement plan with a company match, paid holidays, and automatically allotted paid time off, as well as opportunities to buy company shares. The dress code and attire will align with office, warehouse, and field safety requirements, particularly when visiting industrial or manufacturing si

This is a Contract to Hire position based out of Crescent, OK.

The pay range for this position is $26.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Crescent,OK.

This position is anticipated to close on May 12, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.