The Senior Administrative and Business Operations Coordinator provides administrative support and operational coordination across key business functions. This role is responsible for coordinating meetings and follow-up activities, maintaining critical business documentation, tracking projects and action items, and helping ensure the timely execution of business priorities.
The position serves as a central coordination resource to improve visibility, accountability, and efficiency across the organization while supporting collaboration across multiple locations and teams.
Key Responsibilities
- Provide administrative and coordination support to business leaders and key business functions
- Coordinate meetings, schedules, travel itineraries, and expense reporting
- Capture meeting notes, track action items, and follow up on commitments and deadlines
- Maintain project trackers and provide visibility into priorities, timelines, and progress
- Organize and manage critical business documents, contracts, and approvals
- Support cross-functional initiatives through coordination, communication, and status tracking
- Monitor compliance-related requirements, certifications, and renewal schedules
- Maintain organized systems and processes that improve efficiency and information accessibility
Qualifications
- 5+ years of experience in administrative support, business operations or project coordination
- Experience supporting multiple leaders and managing competing priorities
- Strong organizational, communication, and follow-through skills
- Ability to coordinate across teams and build effective working relationships
- High level of professionalism, discretion, and attention to detail
- Proficiency with Microsoft 365 applications, including Outlook, Teams, SharePoint, Excel, and PowerPoint
- Experience with AI productivity tools is a plus
- Ability and willingness to travel to company locations as needed, including some overnight travel
Preferred Attributes
- Highly organized and detail-oriented
- Proactive and self-directed
- Comfortable working in a fast-paced environment with changing priorities
- Resourceful, dependable, and solutions-oriented
- Strong ability to drive follow-through and keep projects moving forward
Compensation
Base Salary: $80,000 - $90.000
Compensation will be based on experience, skills, and qualifications.